Admin Assistant - Associate | Western Psychiatric Hospital

at  UPMC

This position will support the Department of Psychiatry and Western Psychiatric Hospital’s space management and will work under the direction of the Project Manager. This position will be responsible for helping with relocations, database management, submitting purchase orders and work requests, processing invoices and other tasks to ensure effective space management.

• Under the direction of the department Project Manager, will support relocations, including scheduling, phone and data requests, signage, and packing.
• Responsible for database management, processing invoices and other tasks to ensure effective space management.
• Submits purchase orders and work requests
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• High School diploma or equivalent.
• Up to one year administrative experience preferred.
• Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
• Ability to use applicable MS Suite products.
• Knowledge of business processes and procedures.
• Ability to use basic reasoning skills.