Admin Assistant

at  Norton Consulting Investigations

Overview: We are seeking a proactive and highly organized Full-Time Administrative Assistant to join our team. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to multitask effectively. This role will provide crucial support to our team, helping to ensure the smooth and efficient operation of daily office activities.

Qualifications:

• High school diploma or equivalent; additional education in office administration or related field is a plus.
• Proven experience as an administrative assistant, office assistant, or related role is preferred.
• Proficient computer skills, including MS Office (Word, Excel, PowerPoint) and the ability to learn new software quickly.
• Strong communication skills, both verbal and written, with the ability to interact professionally with staff, clients, and vendors.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Attention to detail and accuracy in all tasks, with a commitment to maintaining high standards of quality.
• Ability to work independently with minimal supervision, as well as collaboratively in a team environment.
• Flexibility and adaptability to changing priorities and tasks in a fast-paced environment.
• Professional demeanor and a positive attitude, with a willingness to take on new challenges.
• Discretion and confidentiality when handling sensitive information

• Process payroll for employees accurately and in a timely manner, ensuring compliance with company policies, employment laws, and taxation regulations.
• Answer and direct phone calls in a professional and courteous manner.
• Greet visitors and assist with their inquiries, providing a welcoming and hospitable environment.
• Manage and coordinate schedules, appointments, and meetings for staff members.
• Maintain office filing systems, both electronic and physical, ensuring documents are organized and easily accessible.
• Prepare and distribute correspondence, memos, and reports as required.
• Assist with the planning and execution of company events, meetings, and conferences.
• Order and maintain office supplies, ensuring adequate stock levels are maintained.
• Assist in the preparation and distribution of presentations, materials, and documents for meetings and events.
• Handle incoming and outgoing mail, including sorting, distributing, and processing shipments.
• Assist with special projects and other administrative tasks as assigned by management.

Qualifications:

• High school diploma or equivalent; additional education in office administration or related field is a plus.
• Proven experience as an administrative assistant, office assistant, or related role is preferred.
• Proficient computer skills, including MS Office (Word, Excel, PowerPoint) and the ability to learn new software quickly.
• Strong communication skills, both verbal and written, with the ability to interact professionally with staff, clients, and vendors.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Attention to detail and accuracy in all tasks, with a commitment to maintaining high standards of quality.
• Ability to work independently with minimal supervision, as well as collaboratively in a team environment.
• Flexibility and adaptability to changing priorities and tasks in a fast-paced environment.
• Professional demeanor and a positive attitude, with a willingness to take on new challenges.
• Discretion and confidentiality when handling sensitive information.

If you are a motivated and dedicated individual with strong administrative skills and a passion for supporting a dynamic team, we encourage you to apply for this position. Please submit your resume and a cover letter outlining your relevant experience and qualifications. We look forward to reviewing your resume.