Admin Assistant
at SECURUS PTE LTD
Singapore, Southeast, Singapore -
| Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
|---|---|---|---|---|---|---|---|
| Immediate | 05 Jul, 2024 | USD 4250 Monthly | 05 Apr, 2024 | N/A | Good communication skills | No | No |
Required Visa Status:
| Citizen | GC |
| US Citizen | Student Visa |
| H1B | CPT |
| OPT | H4 Spouse of H1B |
| GC Green Card |
Employment Type:
| Full Time | Part Time |
| Permanent | Independent - 1099 |
| Contract – W2 | C2H Independent |
| C2H W2 | Contract – Corp 2 Corp |
| Contract to Hire – Corp 2 Corp |
Description:
Admin Responsibilities:
- Conduct job interviews for locals (inclusive for relief officers and events) and Malaysian work permit holders.
- To prepare contracts for Monthly-Rated, Weekly-Rated and Ad-hoc Officers.
- To issue the company’s T-Shirts to successful candidates upon recruitment.
- To prepare Personal Files for Monthly, Weekly Rated and Ad-hoc Relief Officers.
- To maintain proper and updated records of employees leave such as Annual Leave, Medical, Unpaid and Compassionate Leaves in the Leave Record Card.
- To notify officers of their Annual Leave eligibility at the beginning of each year.
- To record and file Annual Leave applications and Medical Certificates of employees in their individual personal files.
- To notify Finance Executive of employee’s Annual Leaves taken and to submit all medical receipts for reimbursement of medical consultation fees for the computation of the monthly salary.
- To submit the monthly attendance records
- To notify officers attaining 60 years and above to attend for the Annual Medical Examination.
- To prepare necessary stationery items and other equipment when a new contract is awarded to the contractors.
- To place order for uniforms for Security Officers from time to time and to ensure that 2 sets of Uniforms and issued to officers annually.
- To maintain proper logistic for uniform with monthly updated record of the various sizes for easy inventory purposes.
- To prepare letter of warnings and issue letter of termination to employees on a case-to-case basis.
- To maintain training records especially PWM compulsory courses and enrol employees for upgrading courses required by regulatory department or clients.
- To prepare Letter of Confirmation to officers upon their 3 month’s probationary period and also to prepare Letter of Extension for officers who are not confirmed in their appointment.
- To prepare Letters of Appreciation for officers for their excellent performance at work and upon complementation by the clients.
- To read the emails on a daily basis and perform the necessary follow-up actions.
- To record documents for dispatch in the Dispatch Book and mail it.
- To record documents for dispatch such as payslips and etc. to respective Operations Manager/Operations Executive as and when the need arises.
- To place order for biscuits for security personnel working at the different sites.
- To raise advertisement in the papers for security officers as and when the need arises
- To maintain general cleanliness of the office.
- To perform any other duties as and when required
How To Apply:
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Responsibilities:
- Conduct job interviews for locals (inclusive for relief officers and events) and Malaysian work permit holders.
- To prepare contracts for Monthly-Rated, Weekly-Rated and Ad-hoc Officers.
- To issue the company’s T-Shirts to successful candidates upon recruitment.
- To prepare Personal Files for Monthly, Weekly Rated and Ad-hoc Relief Officers.
- To maintain proper and updated records of employees leave such as Annual Leave, Medical, Unpaid and Compassionate Leaves in the Leave Record Card.
- To notify officers of their Annual Leave eligibility at the beginning of each year.
- To record and file Annual Leave applications and Medical Certificates of employees in their individual personal files.
- To notify Finance Executive of employee’s Annual Leaves taken and to submit all medical receipts for reimbursement of medical consultation fees for the computation of the monthly salary.
- To submit the monthly attendance records
- To notify officers attaining 60 years and above to attend for the Annual Medical Examination.
- To prepare necessary stationery items and other equipment when a new contract is awarded to the contractors.
- To place order for uniforms for Security Officers from time to time and to ensure that 2 sets of Uniforms and issued to officers annually.
- To maintain proper logistic for uniform with monthly updated record of the various sizes for easy inventory purposes.
- To prepare letter of warnings and issue letter of termination to employees on a case-to-case basis.
- To maintain training records especially PWM compulsory courses and enrol employees for upgrading courses required by regulatory department or clients.
- To prepare Letter of Confirmation to officers upon their 3 month’s probationary period and also to prepare Letter of Extension for officers who are not confirmed in their appointment.
- To prepare Letters of Appreciation for officers for their excellent performance at work and upon complementation by the clients.
- To read the emails on a daily basis and perform the necessary follow-up actions.
- To record documents for dispatch in the Dispatch Book and mail it.
- To record documents for dispatch such as payslips and etc. to respective Operations Manager/Operations Executive as and when the need arises.
- To place order for biscuits for security personnel working at the different sites.
- To raise advertisement in the papers for security officers as and when the need arises
- To maintain general cleanliness of the office.
- To perform any other duties as and when require
REQUIREMENT SUMMARY
Min:N/AMax:5.0 year(s)
Accounting
Accounts / Finance / Tax / CS / Audit
Accounts Management
Trade Certificate
To record and file annual leave applications and medical certificates of employees in their individual personal files.
Proficient
1
Singapore, Singapore
