Admin Assistant, Sr

at  The Greenbrier Companies

Company Overview:
At Greenbrier, we do the hard work that matters. The Greenbrier Companies (NYSE:GBX) is powering the movement of products around the world as a leading designer, manufacturer and supplier of freight rail transportation equipment and services.
Greenbrier’s heritage of hard work and industrial innovation is celebrated at every level of our organization. We structure our business to support teams that deliver innovative solutions for our customers while positively impacting the world around us.
Greenbrier’s success begins with people. We believe in supporting our global workforce through our unwavering attention to Safety, Quality, Respect for People and Customer Satisfaction. Our IDEAL commitment is rooted in these values, which promotes Inclusion, Diversity, Equity, Access, and Leadership, creating a culture where employees are fulfilled and feel good about coming to work every day. A diverse, qualified, and engaged talent base is the key to our success.
Summary:

SUMMARY

The Admin Assistant, Sr is responsible for performing a variety of clerical duties including but not limited to answering phones, greeting all visitors, assisting accounts receivable, data entry, and purchasing.

QUALIFICATIONS

The following generally describes requirements to successfully perform the assigned duties.

MINIMUM QUALIFICATIONS

• 3+ years experience in a clerical role
• Proficient in computer software applications, including Word, Excel, Outlook
• Ability to work within a team environment
• Ability to collaborate and communicate professionally both verbally and in writing at all levels of the organization
• Ability to organize and prioritize projects and information with accurate turnaround under tight timeframes
• Ability to follow oral and written instructions.
• Ability to maintain confidentiality.

PREFERRED QUALIFICATIONS

• High School diploma
• 1-2 years experience in a manufacturing environment

PHYSICAL ACTIVITIES AND REQUIREMENTS

Frequency Key
Not Applicable: Activity is not applicable to this occupation
Occasionally: Occupation requires this activity up to 33% of the time (0- 2.5+ hours/day)
Frequently: Occupation requires this activity from 33% - 66% of the time (2.5- 5.5+ hours/day)
Constantly: Occupation requires this activity more than 66% of the time (5.5+ hours/day)

LIFT / CARRY REQUIREMENTS

• 5-10 lbs: Occasionally
• 10-25 lbs: Occasionally
• 25-50 lbs: Not Applicable
• 50-75 lbs: Not Applicable
• 75+ lbs: Not Applicable

PUSH / PULL REQUIREMENTS

• Up to 10 lbs: Occasionally
• 10-25 lbs: Occasionally
• 25-50 lbs: Not Applicable
• 50-75 lbs: Not Applicable
• 75+ lbs: Not Applicable
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To perform this job successfully an individual must be able to perform the following essential duties satisfactorily. Other duties may be assigned to address business needs and changing business practices.

• Answers phones, greets visitors, and maintains office supplies / equipment
• Processes accounts receivables and tracks past due invoices
• Processes incoming invoices and assists with resolving billing issues
• Purchases, receives, and maintains inventory for stock items
• Assists logistics with inbound and outbound shipments
• Serves as back up for Job entry, job creation, and BOM entry (ERP System)
• Completes data entry for management reports and production use
• Assists with service orders