Admin Coordinator

at  Carrier

REQUIREMENTS:

As a minimum you must have:

• Previous experience in an administration or coordination role
• Experience using SAP database is essential
• Ability to multi-task and prioritise tasks according to business priorities
• Intermediate computer skills and high level of attention to detail
• Exceptional verbal and written communication skills
• Possess a solution-based mentality and the ability to be adaptable in a fast-paced high pressure environment
• Exposure to the Building / Construction or Service industry will be highly regarded
• Previous experience using MYOB and Salesforce would also be an advantage

THE ROLE

The Admin Coordinator is crucial in providing comprehensive support to the Service Department and delivering exceptional customer service to external and internal clients. As the primary communication link between customers, on-site technicians, and the broader service team, the Admin Coordinator ensures efficient coordination, advanced scheduling, and smooth service operations administration.
This role will include customer creation and entry/maintenance of customer service contracts, raise jobs, dispatching, raising of purchase orders for jobs, planning, scheduling & operating for staff utilization.

KEY RESPONSIBILITIES

• Manage the process of deliverable jobs from creation to completion stage using the ERP systems
• Manage data entry of contracts – contract renewals, new contracts, warranty creations
• Ensure costs and expenses are treated with restraint and in line with Company expectations and operating budgets
• Managing process for vendor invoices and submitting to Accounts Payable for payment
• Collaborate with Service Managers to plan and schedule day-to-day operations of Technicians, ensuring timely service delivery as per contractual commitments.
• Utilise the Service ERP system to manage service jobs, including breakdown service repairs, agreement maintenance, projects and quoted work, from creation to completion.
• Act as the primary point of contact for Technicians, promptly addressing their issues and coordinating resolutions with the Service Manager, including vehicle, tool, equipment, and parts requirements.