Admin Executive

at  Surbana Jurong Private Limited

Responsibilities:

• Provide professional customer relationship management.
• Provide administrative and financial support services, documentation, Prepare and maintain all records, correspondence, files and office inventories.
• Compiling of KPI / Minutes / Presentation slides reports for submission to client
• Verify and process invoices for AP to arrange payment
• Create fault cases received from tenants and update in iSMM for technicians to follow up.
• Monitor and update daily the team’s case acknowledgement status. Generate report from the case log in the FM portal.
• Procurement of maintenance stocks and stationaries, maintain maintenance stocks inventories.
• Requisite and generate purchase order to vendors.
• Assist FM in all administrative functions, security issues and Facility services and any other administrative functions deemed by Client. Identify issues at site and initiate immediate rectification actions.
• Ensure all contract works / routine servicing are carried out accordingly as specified in their contract’s agreement.
• Assisting project tasks under the guidance of management. This may include administrative support in terms of documentation and presentation creation.
• Events support as and when required.
• Covering Reception duties if needed.
• Ad-hoc administration duties as required.
• Follow up other Tasks assigned by the Facilities Manager.

Requirements:

• Min Professional Certificate/Diploma and above with at least 2 years of relevant work experience in Facilities Management environment;
• Experience in an administration role desired, receptionist experience advantageous.
• Good inter-personal skills and customer service;
• Resourceful and able to work independently with minimum supervision;
• Good verbal and written communication skills
• Strong interpersonal skills.
• Proficient knowledge of the Microsoft Office suite including Word, Excel, PowerPoint and Outlook preferred.
• Organised with the ability to manage conflicting timescales and priorities.
• Knowledge in SAP would be added advantage.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world

• Provide professional customer relationship management.
• Provide administrative and financial support services, documentation, Prepare and maintain all records, correspondence, files and office inventories.
• Compiling of KPI / Minutes / Presentation slides reports for submission to client
• Verify and process invoices for AP to arrange payment
• Create fault cases received from tenants and update in iSMM for technicians to follow up.
• Monitor and update daily the team’s case acknowledgement status. Generate report from the case log in the FM portal.
• Procurement of maintenance stocks and stationaries, maintain maintenance stocks inventories.
• Requisite and generate purchase order to vendors.
• Assist FM in all administrative functions, security issues and Facility services and any other administrative functions deemed by Client. Identify issues at site and initiate immediate rectification actions.
• Ensure all contract works / routine servicing are carried out accordingly as specified in their contract’s agreement.
• Assisting project tasks under the guidance of management. This may include administrative support in terms of documentation and presentation creation.
• Events support as and when required.
• Covering Reception duties if needed.
• Ad-hoc administration duties as required.
• Follow up other Tasks assigned by the Facilities Manager