Admin Executive

at  Young Womens Christian Association of Singapore

RESPONSIBILTIES

• Admin Support
  o Manage centralized filing system and overseeing the archival of key of documents.
  o Manage procurement and processing of invoices of office stationery, office equipment, refreshment and cleaning supplies.
  o Manage of general hotlines.
  o Coordinate daily dispatch and sorting out mails.

o Coordinate authorized signatories for documents.

• Supervises Office Cleaning staff

o Supervise and assign work duties of office cleaning staff.

o Responsible for the procurement of cleaning inventory.

• Vendor Management

o Coordinate with external contractors, vendors, suppliers for procurement, repair and maintenance works for office equipment and building management.
o Handle vendors, contractors, suppliers and obtain quotations.

o Coordinate contracts renewal.

• Membership & Fundraising Management

o Maintain the Membership database in an accurate and timely manner.
o Processing new applications and renewal of membership.
o Attend to the queries from Members.
o Facilitate and manage the admin support for the yearly Annual General Meeting (AGM) and Extra Ordinary General Meeting (EOGM).

o Provide administrative support in fundraising events.

• Monthly Reports

o Provide consolidate monthly report for bookings of meeting rooms for charging purpose.
Any other duties may be assigned by the Management.

REQUIREMENTS

• Minimum Diploma with 5 years of relevant experience.
• Ability to handle sensitive and confidential information.
• Proficient in Microsoft Office, Word, Excel and Powerpoint.

PURPOSE OF JOB

The Admin Executive provides administrative and operation support for HQ Office. He/She also providing the admin support for membership and fundraising matters.