Admin & Facilities Associate

at  Foodics

WHO ARE WE❓

We Are Foodics! a leading restaurant management ecosystem and payment tech provider. Founded in 2014 with headquarter in Riyadh and offices across 5 countries, including UAE, Egypt, Jordan and Kuwait. We are currently serving customers and partners in over 35 different countries worldwide. Our innovative products have successfully processed over 6 billion (yes, billion with a B) orders so far! making Foodics one of the most rapidly evolving SaaS companies to ever emerge from the MENA region. Also Foodics has achieved three rounds of funding, with the latest raising $170 million in the largest SaaS funding round in MENA, boosting its innovation capabilities to better serve business owners.

• Manage office supplies inventory and place orders
• Organize and maintain an effective filing system for the facilities’ function and important and confidential company documents
• Prepare reports and presentations with statistical data, as assigned, and expenses and office budgets reports
• Manage office equipment, ensuring that it is well-maintained, clean, and safe to use, distribute and issue company-issued tools of the trade to employees and monitor office supplies, and consumables, and place orders when necessary
• Store correspondence (e.g. letters, emails, and packages)
• Manage all external providers e.g. security, maintenance provider(s), cleaning, air conditioning, etc.
• Manage travel arrangements - air ticket, hotel bookings, and visa processing of employees for official business trips
• Ensure that company contracts (Tenancy, Trade License, etc.) are reviewed and renewed before expiration
• Coordinate office activities and operations to secure efficiency and compliance to the company’s policies and procedures
• Ensure that utility bills are settled on time to avoid inconvenience in the workplace
• Attend to all employee inquiries involving to Admin or HR-related concerns
• Responsible for security matters including alarms, access controls systems, CCTV