Admin & Finance Assistant

at  Advanced Design Technology Pty Ltd

• Assist in the provision of financial management services
• Provide administrative support
• Expanding, privately owned Australian company

JOIN OUR TEAM AS AN ADMIN & FINANCE ASSISTANT!

Are you a problem solver with exceptional interpersonal skills and a talent for planning and organising? Are you adaptable and passionate about maintaining efficient operations? We are seeking a dynamic Admin & Finance Assistant to provide crucial support to our leadership team, ensuring smooth administrative and financial functions within our organisation.

The Admin & Financial Assistant is responsible for assisting and supporting the Leadership team in the daily activities, meetings and admin tasks that ensure the organisation has efficient and well-run operations. The individual will play a crucial role in ensuring the smooth operation of the administration and financial functions within the organisation. Responsibilities will include:

• Assist in the provision of financial management services and implementation of financial policies and procedures. This will include processing of invoices, preparation of financial reports, issuing and recording adjustments to employees’ pay and other related financial processing activities.
• Provide administrative support that includes (but not limited to) making travel arrangements, maintain office amenities/supplies, and performing basic bookkeeping tasks.
• Assist in operational management of facilities, co-ordinating demand and supply of facilities and services including air conditioning, cleaning services, rubbish management, office furniture and lighting.

PREFERRED REQUIREMENTS:

• Problem solving: Ability to quickly and effectively resolve complex issues, ensuring operational continuity.
• Interpersonal skills: Excellent communication and relationship-building abilities to interact with diverse stakeholders.
• Planning & Organising: Strong organizational skills to prioritize tasks and manage multiple responsibilities efficiently.
• Quality Control: Keen attention to detail and commitment to maintaining high standards in all tasks.
• Adaptability: Capacity to thrive in a fast-paced, evolving work environment.

PREFERRED QUALIFICATIONS:

• Relevant qualification or certification in business administration, finance, or related field.
• Prior experience in administrative and financial support roles.
• Demonstrated understanding of basic financial principles and bookkeeping.

SUPPLEMENTARY RESPONSIBILITIES:

• Act as back up Executive Assistant to the Managing Director (MD) where required, tasks include:
• Provide quality customer service and greet all guest/visitors of the MD
• Coordinate and prioritise daily tasks, meetings, and appointments for the MD
• Facilitate event / conference attendance for the MD and/or his delegates
• Maintain confidentiality and handle sensitive information with discretion

The Admin & Financial Assistant is responsible for assisting and supporting the Leadership team in the daily activities, meetings and admin tasks that ensure the organisation has efficient and well-run operations. The individual will play a crucial role in ensuring the smooth operation of the administration and financial functions within the organisation. Responsibilities will include:

• Assist in the provision of financial management services and implementation of financial policies and procedures. This will include processing of invoices, preparation of financial reports, issuing and recording adjustments to employees’ pay and other related financial processing activities.
• Provide administrative support that includes (but not limited to) making travel arrangements, maintain office amenities/supplies, and performing basic bookkeeping tasks.
• Assist in operational management of facilities, co-ordinating demand and supply of facilities and services including air conditioning, cleaning services, rubbish management, office furniture and lighting