Admin Manager

at  Bluespec Holdings

IDENTIFY OPPORTUNITIES AND IMPLEMENT SOLUTIONS TO IMPROVE EFFICIENCY OF:

• Salesforce
• Administration processes
• Registration of vehicles
• Phone Pro
• AN System
• Phone App
• Handle all complaints and enquiries relating to registration papers.
• Ensure all processes are adhered to in terms of stocking in of vehicles delivered to the yards.
• Ensure vehicles are stocked in within 24 hours.
• Monitor key process weekly.
• Maximise turnaround time on required paperwork (eNatis – 48 hours).
• Oversee the accuracy of the stock control function in Branches.
• Follow up on speed bump issues within 5 days.

CRITICAL EXPERIENCE:

Knowledge eNatis system
5 years in an admin management capacity
Knowledge of salvage/ insurance - beneficial

MINIMUM EDUCATION:

Tertiary qualification - ideal

TECHNICAL (SYSTEMS) KNOWLEDGE REQUIRED:

Microsoft (all suites) – Advance

Ensure that all documentation related to the purchasing and sale of vehicles is in order.

1. Contribute to the achievement of branch profit

• Ensure that all vehicles in stock have legitimate documentation and are kept under 45 days.
• Ensure insurers stock in bond is under 60 days of sales.
• Monitor and check unallocated stock daily.
• All vehicles to be stocked in the same day if arrives before 3pm.

1. Establish internal controls to deliver efficient processes and systems

• Ensure all yard stock controllers are applying necessary processes/procedures for auction days and entire process.