Admin Manager (Temporary) - Atlantis DC

at  PepsiCo

WHAT WE’RE LOOKING FOR:

We are looking for an Admin Manager (Temporary) to join our dynamic team. The role is physically located at Atlantis DC and will report to the CDC Manager. The role will be responsible to manage the administrative function of the warehouse and manage the AOP effectively in order to ensure optimum distribution efficiency, service to sales, overall effectiveness and compliance to audit requirements and functional targets.

The successful candidate will also be responsible for the following:

• CDC AOP Draft, Inputs, Upload and submissions.
• Manage CDC Finances end to end, Control and Monitor all expenditure.
• Responsible for Weekly LE Compilation and reporting
• Manage Site Capex and Opex ensuring that all projects are done timeously.
• Responsible for OEP Pillars
• Manage CDC MCRS and continuous Improvement Plans.
• Track and Report CDC Productivity initiatives and responsible to ensure that agreed Targets are achieved.
• Support CDC with routine Daily, Weekly and monthly reporting scorecards and CDC Outputs.
• Manage all PO Creation and GRV’s and keeps all SAP Workflows current.
• Plan and Manage CDC Engagement functions, work closely with AP to ensure all suppliers are paid on time.
• Manage all CDC Contracts and suppliers, Review their performance and improvement Plans.
• Work closely with Site Maintenance Lead to ensure PO’s are issued on time for all work required.
• Continuously review Admin, systems and procedures to optimise and drive productivity.
• Ensure compliance to all Admin Policies and Procedures relating to the functions of the warehouse - Control expenditure on a daily basis and authorise it within defined limits.
• Analyse and Report on CDC/DC expenditure against set AOP on a monthly basis.
• Ensure that all open Pre Advise in WMS/EWM are cleared on a weekly
• Responsible to ensure that all Company assets are adequately controlled by way of complete and up to date Fixed Asset Registers on a monthly basis.
• Plan, set and manage staff performance objectives through performance discussions with all staff to improve and/or maintain individual staff performance.
• Adherence to good accounting principles (Purchasing policy, Order billing, etc.)
• Plan, set and manage staff performance objectives through performance discussions with all staff to improve and/or maintain individual staff performance.
• Compile and execute individual staff development and overall staff bench plans to improve team capability and ensure continuity.
• Develop, monitor and adapt KPI’s to address Operational and Performance requirements.

Qualifications:

WHAT WILL QUALIFY YOU FOR THE ROLE

• Grade 12 / Matric / Senior Certificate minimum
• Diploma/Degree in Finance/Logistics or relevant qualification.
• Minimum 5 years’ experience in a warehouse & distribution environment + Warehousing diploma or degree
• Computer literacy essential (Microsoft Excel and Word) with a sound understanding of Excel (worksheets & formulas)
• Good communication and inter-personal skills
• Extremely high organization skills and ability to multi-task/prioritize
• Strong sense of urgency and ability to meet deadlines
• Ability to carry out procedures quickly and efficiently
• Ability to manage a team of warehouse personnel

The successful candidate will also be responsible for the following:

• CDC AOP Draft, Inputs, Upload and submissions.
• Manage CDC Finances end to end, Control and Monitor all expenditure.
• Responsible for Weekly LE Compilation and reporting
• Manage Site Capex and Opex ensuring that all projects are done timeously.
• Responsible for OEP Pillars
• Manage CDC MCRS and continuous Improvement Plans.
• Track and Report CDC Productivity initiatives and responsible to ensure that agreed Targets are achieved.
• Support CDC with routine Daily, Weekly and monthly reporting scorecards and CDC Outputs.
• Manage all PO Creation and GRV’s and keeps all SAP Workflows current.
• Plan and Manage CDC Engagement functions, work closely with AP to ensure all suppliers are paid on time.
• Manage all CDC Contracts and suppliers, Review their performance and improvement Plans.
• Work closely with Site Maintenance Lead to ensure PO’s are issued on time for all work required.
• Continuously review Admin, systems and procedures to optimise and drive productivity.
• Ensure compliance to all Admin Policies and Procedures relating to the functions of the warehouse - Control expenditure on a daily basis and authorise it within defined limits.
• Analyse and Report on CDC/DC expenditure against set AOP on a monthly basis.
• Ensure that all open Pre Advise in WMS/EWM are cleared on a weekly
• Responsible to ensure that all Company assets are adequately controlled by way of complete and up to date Fixed Asset Registers on a monthly basis.
• Plan, set and manage staff performance objectives through performance discussions with all staff to improve and/or maintain individual staff performance.
• Adherence to good accounting principles (Purchasing policy, Order billing, etc.)
• Plan, set and manage staff performance objectives through performance discussions with all staff to improve and/or maintain individual staff performance.
• Compile and execute individual staff development and overall staff bench plans to improve team capability and ensure continuity.
• Develop, monitor and adapt KPI’s to address Operational and Performance requirements