Admin & Marketing Assistant

at  CBRE

Posted
11-Mar-2024
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Administrative, Marketing
Location(s)
Vancouver - British Columbia - Canada

JOB SUMMARY

Provides general admin and marketing support to a group of sales professionals. Collects, compiles and analyzes moderately complex data and information. Composes straightforward written descriptions of results.

QUALIFICATIONS

• Post-secondary education is required
• 1+ years’ experience providing administrative and/or marketing and graphic design support to multiple or team of professionals; work experience in sales or marketing environment preferred
• Proficiency and experience with Adobe Creative Suite, specifically InDesign preferred
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence, with exceptional attention to detail.
• Ability to provide efficient, timely, reliable and courteous service to clients and team members.
• Ability to calculate intermediate figures such as percentages, discounts and/or commissions.
• Ability to be proactive and problem solve.
• Excellent written/verbal communication skills in order to effectively and confidently communicate with clients in person, by phone or by email.
• Strong organizational and analytical skills.
• Ability to determine and respond to conflicting priorities, as well as multi-tasking various projects within the team.
• Advanced skills with Microsoft Office Suite, internet research and web publishing skills.
• Ability to manipulate basic templates in Power Point and/or InDesign required.
• Ability to work independently and collaboratively within a team environment and within a corporate office structure.
• Positive and professional outlook.
• Open to learning new skills/tasks as required.
• Basic knowledge of accounting preferred.

• Use templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages while displaying professionalism and maintaining the CBRE brand, company standards and legislative requirements.
• Answers, screens and directs incoming telephone calls.
• Responds to general inquiries and provides information as needed, while maintaining confidentiality of sales, marketing, client and proprietary information and data in all communications.
• Composes and prepares routine correspondence, faxes and emails for sales professionals.
• Maintains and updates relevant databases and assists with website updates.
• Organizes and maintains filing system, file correspondence and other records.
• Gathers supporting documentation to complete voucher forms and process Brokers’ commission payments while abiding by company accounting policies as well as local and national laws.
• Carries out special projects and assignments as requested.
• Work on ongoing long-term assignments while prioritizing day to day tasks.
• May coordinate schedules and appointments for sales team members.
• May attend sales team meetings for the purpose of recording meeting minutes or action items.
• May be responsible for coordination/planning and execution of special events and conferences for client, or sales team.
• Performs other duties as assigned.