Admin Support Officer (Education Officer), Advanced Training

at  The Royal Australasian College of Physicians

Posted: 14/06/2024
Closing Date: 15/07/2024
Job Type: Fixed Term Contract
Location: Sydney CBD
Job Category: Administration and Office Support

JOB DESCRIPTION

• Friendly working environment
• Great Sydney CBD location
• Fixed term contract till Dec 2024

DESIRED SKILLS AND EXPERIENCE

The successful candidate will have:

• Excellent written and oral communication skills, including business writing and presentations
• Demonstrated ability to build effective working relationships with a range of external and internal stakeholders
• Ability to prioritise work, meet deadlines, managing a range of complex tasks in a changing work environment while maintaining an attention to detail
• Ability to work independently and collaborate with own and other teams
• A commitment to professional client service
• Certificate IV or Diploma of Business Administration or demonstrated equivalent experience, knowledge and skills
• Professional experience preferably implementing education/health programs or in a member based organisation
• Proficiency in MS Office

To apply, please submit your CV and short cover letter, addressing the criteria listed under “The Successful Candidate” section by 13 July 2024. Please also address the following questions in your cover letter:

• What is your understanding about the RACP and this position?
• What motivates you to apply for this role?
• What are your strengths and are there areas you would like to develop?

Our ad may close earlier than the specified closing date should a suitable candidate be found as we will be shortlisting and interviewing immediately as applications are received. For any further information, please email recruitment@racp.edu.a

The Royal Australasian College of Physicians (RACP) provides services to support the delivery of training, continuing professional development, and health policy and advocacy in Australia and New Zealand.
The primary purpose of this role is to provide professional informed secretariat and administrative support and to implement RACP training program policies and procedures.

Your duties will include but are not limited to:

• Coordinate all administration in relation to allocated training programs
• Create and maintain electronic and hardcopy records, including data entry of trainee applications and assessments
• Organise accreditation of training sites and implement changes to accreditation policy and procedures as required
• Coordinate, attend and facilitate meetings for allocated committees and provide high level secretariat services to committees
• Prepare agendas and briefs, produce minutes, draft reports and correspondence
• Carry out other duties, including photocopying, filing, faxing as required by the Senior Executive Officer.

To effectively work with committees and other College units to undertake the following:

• Proactively advocate for allocated committees to adhere to College policy, procedures and strategy
• Work with committees to ensure that members are adequately trained and succession plans are considered
• Work with committees to annually revise training requirements and update program requirement handbooks
• Facilitate effective communication and consultation between all College units and these committees

To contribute to project management and process improvements in a constantly changing environment which include:

• Identifying areas and make suggestions for process and program improvement, focusing on activities to streamline and standardize coordination of training programs
• Contributing towards projects as required, for example education program development, communication campaigns, online resources, business process transformation