Administrateur/trice de bureau et de location | Office & Leasing Administrator

at  Armco Capital

DESCRIPTION DE L’EMPLOI | JOB DESCRIPTION

Les responsabilités reliées à ce poste sont de fournir un soutien administratif solide et des conseils relatifs à toutes les fonctions générales du bureau afin d’assurer le bon déroulement des procédures. Le/la titulaire du poste participera à diverses activités de gestion immobilière, notamment en répondant aux demandes de location et de déménagement, en coordonnant les visites et en effectuant des tâches administratives.

THE REQUIREMENTS:

• Post-secondary education in Business, Finance, or a related field; or equivalent experience
• Minimum of 3+ years’ of related work experience
• Excellent written and verbal communication skills with the ability to communicate at all levels in both English and French
• Excellent time management and customer service skills (internal and external)
• Highly detail-oriented and highly organized
• Ability to deal with confidential and sensitive information.
• Self-starter
• Proven track record of effectively handling multiple projects simultaneously, as well as the ability to work at a high level of productivity in a fast-paced, complex environment.
• Proficiency in Word, Excel, and Outlook
• AP/AR experience is considered an asset.
• Experience using Yardi or Property Management System is an asset.
• Real Estate experience/knowledge is considered an asset.
  If this sounds like a role suited for you, please submit your resume to:
  humanresources@armcocap.com
  While we greatly appreciate all applicants, only those selected for an interview will be contacted.
  Job Category: Leasing
  Job Type: Full Time
  Job Location: Montrea

OFFICE MANAGEMENT DUTIES:

• Maintains office services by organizing office operations and procedures; controlling correspondence; and managing the filing system and internal documentation on the drive.
• Maintains office efficiency by planning and implementing office systems/procedures which may include equipment procurement.
• Maintain knowledge of ongoing projects, allowing for proper integration of support services.
• Prepare or review documents for team members as needed.
• Administrative duties such as expense reports and reporting for the President.
• Distribution and tracking of all incoming and outgoing mail and couriers, approval of courier bills.
• Data entry, as required, ensuring a high level of accuracy.
• Ordering and managing office supplies.
• Manage petty cash.
• Preparation/modification of purchase orders for supplies and services for all departments
• Local office AR/AP duties and point of contact.
• Cheque processing and bank deposit.
• Reception duties, such as answering all calls, point of contact for all visitors in the office, keep the kitchen clean and stocked with coffee essentials.
• Other projects and responsibilities as assigned.

LEASING AND PROPERTY MANAGEMENT DUTIES:

• Reply to all leasing inquiries (emails, calls, and walk-ins)
• Schedule and coordinate visits of the condo and amenities with the prospects, and ensure the tenant is available for the visit.
• Schedule visits for appointed Real estate company.
• Executing the background check with a third-party company, and evaluation of the report with the Property Manager
• Writing up the leasing agreement and collecting the first month’s rent
• Create tenant profile in the Property Management Software
• Point of contact for follow-up questions regarding the move etc.
• Doing walk-throughs of the condos on moving day in to make sure all is okay, noting any issues that need to be addressed.
• Updating contact list for secured delivery lockers with each move-in/move-out.
• Regular meetings with the Property Manager to go over available units, recently signed leases, and scheduled move-in/out.
• Responsible for replacing lost or damaged key fobs.
• Scheduling the reservation requests of the lounge, and collecting security deposit
• Liaison between tenant and Maintenance when necessary (urgent issues that need to be fixed immediately)
• Back up for property manager.