Administration Assistant

at  Kimberley Aboriginal Medical Services Ltd

ADMINISTRATIVE ASSISTANT

Are you an experienced Administration officer and/or enthusiastic about working in admin? Then we are looking for you. We are seeking enthusiastic and dedicated individuals for various Administration roles within KAMS.
At Kimberley Aboriginal Medical Services (KAMS), We pride ourselves on fostering a collaborative and inclusive work environment that encourages growth and professional development. As an Admin Officer, you will play a crucial role in supporting our daily operations and ensuring seamless communication and coordination within our team.

ABOUT US

Kimberley Aboriginal Medical Services (KAMS) is a well-established regional Aboriginal community-controlled health service, founded in 1986, which provides centralised advocacy and resource support for 6 independent member services, as well as providing direct clinical services in a further 5 remote Aboriginal communities across the region and being the lead agency for headspace Broome since 2008.
KAMS has successfully delivered high-quality, accessible comprehensive primary health care services over its 34 years of operation and has provided innovation and national leadership in areas such as health information management and evidence-based best practice in Aboriginal Health.

POSITION OVERVIEW

KAMS has a highly rewarding opportunity for an Administration Assistant to join their Population Health Unit on a full-time basis. This position will be responsible for providing high level organisational and professional support services to the Population Health Senior Manager. The position plays an integral role in promoting and contributing to a flexible, adaptable, and changing environment. It also requires proven ability as a proactive self-starter, with excellent time management and networking skills.

Some of your responsibilities will include:

• To send fortnightly email reminders for timesheets due date to all PHU Staff.
• To ensure Coordinators have signed off recommending PHU Staff timesheets and leave applications includes medical certificate or any other relevant documentation relating to application for leave.
• Register all PHU Staff Movements on shared Outlook Calendar (Pop Health Outreach Trip)
• Provide administrative assistance in the Finance/Accounts area to PHU Manager
• To assist and liaise with Asset Manager in maintaining and monitoring Assets as per the KAMS Policy and Procedures and Lease Agreements ie. Property and vehicles
• Ensure on a weekly basis all PHU correspondence is delivered to KAMS 12 Napier Terrace.
• Source appropriate training and development initiatives and opportunities.

SKILLS AND EXPERIENCE

Our ideal candidate will have:

• Excellent attention to detail
• Strong written and verbal communication skills
• Exceptional time management and organisational abilities
• The capacity to multitask and prioritise tasks effectively
• A high level of energy, enthusiasm and flexibility and a strong commitment to learn
• Computer skills – proficiency in MS office suite, including email and internet and typing skills
• Demonstrated Initiative and ability to creatively problem solve

Prior experience in an administrative role or similar position is preferred, but not required. We value individuals who are eager to learn and grow within our organisation.
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SALARY & BENEFITS

The salary for this position is $64,329 per year. Additionally, we offer a comprehensive benefits package that includes accommodation allowance, electricity allowance, and opportunities for professional development.
If you are a motivated and detail-oriented individual looking for a challenging yet rewarding opportunity, we encourage you to apply today and join our team at KAMS!
Applications close 26 July 202

• To send fortnightly email reminders for timesheets due date to all PHU Staff.
• To ensure Coordinators have signed off recommending PHU Staff timesheets and leave applications includes medical certificate or any other relevant documentation relating to application for leave.
• Register all PHU Staff Movements on shared Outlook Calendar (Pop Health Outreach Trip)
• Provide administrative assistance in the Finance/Accounts area to PHU Manager
• To assist and liaise with Asset Manager in maintaining and monitoring Assets as per the KAMS Policy and Procedures and Lease Agreements ie. Property and vehicles
• Ensure on a weekly basis all PHU correspondence is delivered to KAMS 12 Napier Terrace.
• Source appropriate training and development initiatives and opportunities