Administration Assistant - Nursing

at  Cleveland Clinic London

Our vision is to be the best place for healthcare anywhere and the best place to work in healthcare.
We believe that every life deserves world class healthcare.
Job Summary
Salary: Highly Competitive Salary Range
Hours: Monday-Friday 0900-1700
Location: 40 Grosvenor Place, London
Contract: Permanent & Full Time
What are we looking for?
Cleveland Clinic London are looking to recruit a Nursing Administration Assistant to join our Clinical Education Team, with a highly competitive salary range on offer.
This is a Monday-Friday 0900-1700 role based in the office full time.
The Nursing Administrative Assistant provides the nursing leadership team with administration and clerical support, while also providing support for education and training coordination.
What makes us different?
Cleveland Clinic London offers a brand-new high-acuity environment with the very latest equipment, where caregivers are encouraged to grow their expertise across multiple specialties, and in collaboration with expert clinicians. Our Mission, ‘Caring for life, researching for health, and educating those who serve’, assures our unwavering commitment to professional development.

What will your duties include?

• Provides general administrative support for the CCL Nursing Institute, including minutes for meetings as necessary, onboarding contractors, setting up suppliers
• Provides general administrative support for Nursing Directors, including diary management, meeting management for team meetings & committees, raising purchase orders, processing expenses
• Provides support for Education and Training coordination, including organising training schedules and managing admin for new starters, management of the Learning Management System, administrative support for trainings, coordination of student placements.
• Event coordination.
• Other duties as assigned.

What we need from you?

• Experience working within a clinical environment or for a clinical leadership team is required
• A track record, with equivalent progression preferred, of working within and office administrator or similar administrative position.
• Experience using Microsoft Office Suite products (Outlook, Word, Excel or Power Point).
• Demonstrated excellent Administrative and Clerical competencies, including diary management, scheduling, written communications, and some reporting  Within scope of job, requires ability to focus on multiple projects at once, decisive judgment and the ability to work with limited supervision.

What can we offer you?

As a private hospital with no shareholders, we reinvest profits back into our organisation. This means we can offer tailored support and development for caregivers, alongside benefits such as:

• 25 days annual leave (plus bank holidays)
• Auto-Enrolment of 5% pension - Cleveland Clinic contributes 10% through Salary Exchange
• Season Ticket Loans & Cycle to Work Scheme
• Life Assurance, Private Medical & Dental Insurance and Eye Care contributions
• Workplace Nursery Scheme
• Discounted on-site gym facilities
• 24/7 Holistic Employee Assistance Programme

Who we are?
Cleveland Clinic is one of the leading providers of specialised medical care in the world, providing clinical excellence and superior patient outcomes for almost 6 million patient visits per year across more than 200 locations. We employ over 80,000 caregivers worldwide and continue to drive innovation in healthcare.
With over 100 years of history, our “Patients First” philosophy is at the heart of everything that we do.
If you would like to know more, please email recruitment@ccf.org.
Applicant shortlisting and interviews may take place whilst the advert is live, so it may close sooner than expected - please submit your application as soon as possible. Due to the volume of applications, we are not always able to provide individual feedback.
Disclosure and Barring Service (DBS) Check
This role may be subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order (as amended) and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (DBS) to check for any previous criminal convictions.
“Let’s deliver World Class care together!”
As an equal opportunities employer, we aspire to work together to promote a more inclusive work environment, which represents our commitment to celebrate diversity.
CCL is committed to applying its Equal Employment Opportunity/Workforce Diversity and Inclusion Policy at all stages of recruitment and privileging. Shortlisting, interviewing and selection will always be carried out without regard to any Protected Characteristics. When aware of the need to do so and when required, CCL will make reasonable adjustments to its arrangements for interviews and to conditions of employment/engagement for disabled applicants to ensure, so far as practicable, that they do not place such applicants at a substantial disadvantage in comparison to non-disabled applicants

• Provides general administrative support for the CCL Nursing Institute, including minutes for meetings as necessary, onboarding contractors, setting up suppliers
• Provides general administrative support for Nursing Directors, including diary management, meeting management for team meetings & committees, raising purchase orders, processing expenses
• Provides support for Education and Training coordination, including organising training schedules and managing admin for new starters, management of the Learning Management System, administrative support for trainings, coordination of student placements.
• Event coordination.
• Other duties as assigned