Administration Assistant

at  Programmed

ABOUT THE OPPORTUNITY

Programmed’s Facility Management department are currently seeking an Administration Assistant to join our Warrnambool office. This is an excellent opportunity to be a part of a high performing team that is responsible for data entry, processing work orders and providing first class customer service and administration support to the business.
Nature of the position: Administration Assistant
Location: Warrnambool
Reporting Line: Contract Manger

ABOUT US

Programmed is a leading provider of operations and maintenance services across all industry sectors including education, health, infrastructure, manufacturing, transport and mining in Australia and New Zealand. Our Facility Management business unit partners with our valued clients to deliver facility management and industrial maintenance services across multiple key and essential industries. We encourage career development, support flexibility and care about your personal wellbeing and safety. Join the Programmed team today.

KEY RESPONSIBILITIES

• Provide timely and accurate data entry and processing of all work orders
• Assist with minute taking at meetings
• Monitor freight manifest receiving and logging
• Receive and organise mail deliveries
• Effective management of sub-contractor accounts
• Assist with maintenance of accounts payable reconciliations and customer invoicing

To be successful in this role, you will have a ‘can do’ attitude, excellent attention to detail and a knack for people engagement. Additionally, you will demonstrate and possess the following:

• A proven track record in servicing contracts preferred
• Excellent customer service skills
• Strong written and verbal communication
• Excellent attention to detail
• High level organisation and time management skills
• Intermediate Microsoft Office suite skill