Administration Assistant

at  VolkerWessels

An opportunity has arisen for an Administration Assistant to join VolkerRail Specialist Businesses working in the Power team in Doncaster.

KEY ACCOUNTABILITIES

This role will involve:

• Undertake general office administration duties (ordering stationary, supplies, materials etc)
• Support document control within Power (using A Site, Workspace, eB etc training to be provided)
• Support the Management team and project team and provide an efficient and effective general administrative and secretarial support service. To include minute taking and distribution.
• Provide a consistent telephone presence on behalf of the team delivering excellent customer service levels.
• Provide communications to the team, including sending messages as required.
• Support the resource team with general administration with rostering and van allocation
• Arrange travel, hotels and vehicles, booking meeting rooms, and order and control Personal Protective Equipment (PPE) for the team.
• Collate timesheets, vehicle inspections & process for commercial/engineering teams.

SKILLS & EXPERIENCE

You will be self-motivated with a pro-active approach and have experience of working under pressure and meeting tight deadlines. Problem solving, communication and good interpersonal skills are a key requirement for this role.

The candidate will also ideally have the following Experience/skill set:

• Previous experience in a high volume administration role.
• Experience of producing work for a team of people juggling competing priorities
• Excellent communication, literacy skills.
• Proficient in MS office applications (Microsoft Word, Excel, PowerPoint and Outlook)
• Flexible/proactive – can do attitude who shows initiative to support others.
• Ability to maintain a high degree of confidentiality.
• Excellent organisational skills, a positive friendly telephone manner and good interpersonal skills are essential, as is the ability to prioritise and manage a diverse workload.

• Undertake general office administration duties (ordering stationary, supplies, materials etc)
• Support document control within Power (using A Site, Workspace, eB etc training to be provided)
• Support the Management team and project team and provide an efficient and effective general administrative and secretarial support service. To include minute taking and distribution.
• Provide a consistent telephone presence on behalf of the team delivering excellent customer service levels.
• Provide communications to the team, including sending messages as required.
• Support the resource team with general administration with rostering and van allocation
• Arrange travel, hotels and vehicles, booking meeting rooms, and order and control Personal Protective Equipment (PPE) for the team.
• Collate timesheets, vehicle inspections & process for commercial/engineering teams