Administration & Finance Assistant / Business Administrator

at  CBRE GWS IFM Industrie GmbH

ABOUT CBRE DATA CENTER SOLUTIONS

CBRE Data Centre Solutions (DCS) is a part of the CBRE Group with over 115.000 employees worldwide and delivers fully integrated real estate, facilities and technology solutions for data centre owners, occupiers and investors across the globe. As a dedicated business line within CBRE, DCS is dedicated to solving complex challenges within every stage of the data centre lifecycle.
We provide our employees the best conditions to develop professionally and personally and to realise their full potential in the course of their career.
Join us now in Odense (Denmark) and bring your unique talent and skills to our Team. We will support your relocation to make sure you´ll find your way to our new Data Center.

YOUR QUALIFICATIONS

• Relevant education / qualification preferrably with focus on finance or administration
• Good finance skills necessary and being numerate
• Experience in MS products
• Willingness to learn and develop
• Effective communication skills enabling the individual to work with clients, suppliers, and staff at all levels Willingness to wo work in a fast paced, operational service environment
• Organised but flexible attitude with the openess to break new grounds to challenge inefficiencies
• Business fluency in both Danish and English
• Excellent time management and organisational skills
• Commitment to continuous improvement

JOB PURPOSE

This role is a great springboard for anyone who wants to accelerate their career and is a good opportunity to grow a wide range of skills from contract management, finance, supply chain, commercial and operations. You will learn to ensure that all supplier contracts within their allocated sphere of responsibility are negotiated with suppliers on price, lead time, quality and service for multiple services and commodities.

FURTHER RESPONSIBILITIES

• Take a lead on supplier contract negotiations/reviews
• Utilizing defined systems, raises purchase orders, approves invoices for payment and manages the closure of Purchase orders as part of the full management of the purchase order cycle
• Identify and help drive implementation of savings opportunities to ensure customer and GWS financial savings targets are maximized
• Assists sourcing and account team along with other internal customers on resolution of problems with contracted suppliers
• Conduct all meetings with internal and external customers in a professional manner using a high degree of persuasive ability, professional knowledge, tact, good judgment and diplomacy
• Understand, anticipate and deliver customer (internal and external) needs while building effective relationships whilst optimizing contract performance
• Positively respond to both our internal and external customers (often in a matrix environment) through effective communication and personal accessibility/credibility
• Support the CBRE preferred supplier programme, through the identification and conversion of suppliers onto the programme as per the divisional targets in order to improve the overall performance of the supplier on your account and within the wider CBRE business
• Ensure integrity of financial transactions for contract maintain WIP, OPO’s and Debt to within agreed contractual and company defined parameters
• Attend and actively participate in weekly finance meeting with Critical Facility Manager/Sub-contractors