Administration Manager

at  ALIBABA SOUTHEAST ASIA HOLDING PRIVATE LIMITED

Position Title: Assistant Manager (Administration)
Roles & Responsibilities

Smooth comprehensive daily operation and general services in the workspace

• Lead the SG Team and provide a conducive and safe workspace
• Strong collaboration with the support group/teams (Finance, HR, Procurement and IT)
• Work and manage vendors closely to provide a clean and secured workspace
• Responsible for Zero hours facility downtime, no service disruption
• Responsible for data extraction, integration and analysis of administrative business, and bring value to strategy optimization
• In charge of office space planning strategy making identifies renovation project requirements by gathering internal team insights, analyzing operations, determining project scope and deliverables
• Collect data and evaluate results in conjunction with company renovation policies & standards, industry practices, local regulations, budget and resources to determine projects scope
• Coordinate the activities of design professionals and construction contractors to ensure projects are completed within time, cost, and quality constraints
• Vendor management to achieve deliverables and cost objectives
• Review and evaluate vendor quotation/bid based on cost/benefit analysis
• Recommend the award of contract in a fair and unbiased manner based on quality, delivery and cost objectives
• Create cultural communication plan from activity planning to implementation to create the branding awareness
• Work closely with Headquarter and local HR to plan and execute culture activities in the workplace, ensuring the same message would be delivered through these activities
• Create communication and engagement plans to increase Admin & Workplace brand awareness among employees
• Responsible for the Singapore Office budget, from planning to execution; maximize the dollar
• Work with finance on the budget planning with the priorities of operation such as cross BU charge principles, budget allocation method, and etc. to ensure the operation deliverable
• Maintain accurate OPEX/CAPEX and accrual records, prompt invoice payment

REQUIREMENTS:

• Minimum bachelor degree in facilities management, business management preferred
• Minimum 3 years working experience in management of large MNC, in the field of facility management or general services or workspace management or communication;
• Ability to understand and appreciate the value of customers and partners;
• Able to independently complete the horizontal department coordination and vertical depth in executing related work;
• Personal integrity, strong ability to resist setbacks, always positive and optimistic;
• The role needs to collaborate with the team in HQ China, hence language proficiency in Mandarin is required

Please refer the Job description for details