Administration Support Officer

at  Amentum

ADMINISTRATION SUPPORT OFFICER | ALICE SPRINGS, NT - AUSTRALIA

Amentum is a leader in global engineering, project management and solutions integration, trusted to modernize the most critical missions anywhere in the world. Driven to create a safer, smarter, cleaner world, we innovate as a team of inventive doers passionate about making a difference. Underpinned by a strong culture of ethics, safety and inclusivity. Amentum is fiercely committed to operational excellence and successful execution.
Are you seeking a career that offers a healthy work-life balance, a friendly company culture, and engagement with a supportive community?
Amentum has an exciting opportunity for a full-time Administration Support Officer to join their team in Alice Springs, NT - Australia.
It is a condition upon your application that candidates are Australian or US citizens to obtain and retain the appropriate level of security clearance and medical clearance applicable to each role.

EXPERIENCE – MINIMUM ESSENTIAL

• 1 – 2 years’ experience in administration management and/or executive support. High level communication skills, detail orientation and the preparation of documents are critical to successful performance.

STATEMENT OF WORK REQUIREMENTS

• At least 18 years of age.
• Able to fluently read, write and speak English
• Australian or US citizen

THE ROLE

Reporting to the Program Administrator, the Administration Support Officer (ASO) provides administrative and customer service support to all departments within the Vesta Program, ensuring efficient and timely administrative support is provided to the program management office and the work area team leads. The role is directly responsible for providing support to the program in the areas of calendar management, customer service, data entry and administrative support services.

RESPONSIBILITIES/DUTIES

• Oversee day-to-day administrative tasks such as answering the phone, drafting emails and correspondence, taking meeting minutes, creating reports and processing various financial payments to include utilities and rates.
• Provide professional customer service, promoting a positive approach when assisting both internal and external stakeholders. Act as the first point of contact for the program, always providing exceptional customer service.
• Providing efficient and confidential administrative support to all departments within the Vesta program as directed by the Program Administrator.
• Responsible for the management of applicable administrative processes and databases, including key distribution to staff, subcontractors and tenants.
• Provide SAP support to all departments within the Program (create/close work orders, purchase requests, functional locations/classifications, tenant tracking, equipment records, reporting functions, etc.)
• Attend the TQ Office at JDFPG and provide assistance to customers as required.
• Maintain relevant distribution lists and complete weekly tracking spreadsheets as directed by the Program Administrator. Assist with the program document library, including the review of policies and procedures.
• Manage the program calendars across multiple systems, scheduling meetings, appointments and inspections. Oversee room bookings and provide support to department team leads as required.
• Ensure compliance with all environmental health and safety requirements.
• Any other reasonable duties as requested.

IT IS A CONDITION OF EMPLOYMENT THAT EMPLOYEES ARE AUSTRALIAN CITIZENS OR USA CITIZENS TO OBTAIN AND RETAIN THE APPROPRIATE LEVEL OF SECURITY CLEARANCE, APPLICABLE TO EACH ROLE AS THE EMPLOYEE WILL BE REQUIRED TO OBTAIN A SECURITY CLEARANCE.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.
Labor Law Posters
EEO including Disability/Protected Veteran

All Amentum personnel are responsible for understanding and complying with all site environmental, health and safety requirements. While Amentum is responsible for providing a safe workplace and is responsible for ensuring compliance with requirements of the Handbook, each person is responsible for:

• Completing work tasks in a safe manner
• Reporting any unsafe acts or conditions to their supervisor and/or PMO/EHS Manager
• Continuous adherence to the environmental, health and safety procedures outlined in the Handbook during the performance of their work
• Red-Carding a Job - Employee right and responsibility to “STOP WORK” if a job is unsafe or possess a danger to the environmen