Administrative Assistant 1, Full-time, Permanent - Empire State University

at  Empire State College

Location: Various, NY Category: Classified Posted On: Mon May 6 2024 Job Description:
The Administrative Assistant 1 will perform office support and clerical work for the School of Business.

In order to maintain a welcoming environment for prospective students, students, community members, and visiting university staff, the duties of this position include, but are not limited to:

• Provide direct administrative support to the Dean
• Schedule school meetings, coordinate agendas and prepare minutes
• Maintain office records, website, and relevant contact lists
• Review and reconcile school budgets, payments and provide reports as needed
• Track professional development funds
• Assist with travel arrangements and preparation of related forms
• Provide excellent customer service, including telephone, e-mail or in person inquiries
• Provides building coverage for receptionist in the shared rotation
• Actively participate in university activities

Job Requirements:

MINIMUM QUALIFICATIONS:

Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Administrative Assistant 1.
OR
Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Administrative Assistant Trainee 1.
OR
For Administrative Assistant Trainee 1 or 2: one year of permanent service in a title eligible for transfer under Section 70.1 of Civil Service Law.
For full details on the Administrative Assistant Traineeship program, go to the following link: https://www.cs.ny.gov/ssd/Manuals/SPMM/GIBS/GIB19-07.cfm
Please note: A keyboarding test may be required before appointment.
Work Hours: Monday - Friday - 8:30am - 4:30pm
Work Address: 1 Union Avenue, Saratoga Springs, NY or 680 Westfall Road, Rochester, NY
Additional Information:
Salary: SG-11 $46,306 - $56,746
SUNY Empire State University is an Equal Opportunity Employer.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE ADA COORDINATOR AT (518) 587-2100, ext. 2240. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (518) 587-2100, ext. 2800. IT CAN ALSO BE VIEWED ON-LINE AT THE SAFETY AND SECURITY WEBSITE AT http://www.sunyempire.edu/safety-security

• Provide direct administrative support to the Dean
• Schedule school meetings, coordinate agendas and prepare minutes
• Maintain office records, website, and relevant contact lists
• Review and reconcile school budgets, payments and provide reports as needed
• Track professional development funds
• Assist with travel arrangements and preparation of related forms
• Provide excellent customer service, including telephone, e-mail or in person inquiries
• Provides building coverage for receptionist in the shared rotation
• Actively participate in university activitie