Notes to applicants:

• Most roles at Dimensional will be part of our best-of-both hybrid working model. This includes working together in the office on Tuesdays, Wednesdays and Thursdays, and choosing to work in the office or remotely on Mondays and Fridays. This maximizes in person collaboration and interaction while simultaneously providing flexibility. This broad universal approach applies to most roles globally with a few exceptions that require more or less time in the office. Please discuss with your Recruiter to confirm the details for this specific role.
• Resumes and portfolios (when applicable) are required as part of your application. When applying from a mobile device or tablet, you may not be able to attach a resume. If you cannot include an attachment at the time of your application, you will receive a follow up email asking you to attach your resume from a computer.
• Here at Dimensional, we strive to be an inclusive workplace for all. Even if you do not match every qualification listed, if you are interested in who we are, what we do, and why we do it, we suggest and encourage you to apply.
• If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, such accommodation is available upon request.

Job Description:
Administrative Assistant (13m FTC)
Contract start date: Tuesday 13th August 2024
The Administrative Assistant will be working with and supporting our Senior Administrative Assistant in providing and being responsible for supporting a busy sales team. The candidate must have experience working with customer management systems and be confident with booking travel and processing expenses. This is a broad role and will work closely with our Marketing, Events and Corporate Service teams.

Responsibilities:

• Assist with maintenance of CRM database, including updating client information, oversight of record-keeping practice/data governance.
• Creating, editing and sending weekly, and monthly emails using CRM Dynamics 365
• Website approvals - including approving, denying, and investigating client’s requests, and approving website profile edits and confirming with clients once complete.
• Preparing and submitting travel and expense reports.
• Coordinate and plan travel arrangements for the wider team and lease with Corporate Services.
• Manage marketing and events material, including:
• Upkeep of in-house stock.
• Weekly literature orders.
• Coordination of print runs and logistics of large-scale mail-outs.
• Maintain a relationship with external suppliers.
• Assigning cost code for monthly invoices.
• In house printing and binding – Monitoring stock levels.
• Diary Management for wider team.
• Liaise with Corporate Services and Events Team to support both in-house and external client events.
• Working collaboratively with all business support colleagues and ensuring adequate cover for teams in absence.
• Additional ad hoc responsibilities as required.

Qualifications:

• CRM experience essential e.g. Microsoft Dynamics, Salesforce or equivalent.
• Experience of managing and processing expenses is a must.
• Prior experience supporting a sales team is preferred.
• Experience of working within an administrative assistant or personal assistant capacity, preferably within a corporate environment.
• Self-starter who is capable managing multiple priorities and meeting tight deadlines.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Able to work well in a team environment.

LI-Hybrid

Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth.
It is the policy of the Company to provide equal opportunity for all employees and applicants. The Company recruits, hires, trains, promotes, compensates, and administers all personnel actions without regard to actual or perceived race, color, religion, religious practice, creed, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), caregiver status, gender, gender identity, gender expression, transgender identity, national origin, age, mental or physical disability, ancestry, medical condition, marital status, familial status, domestic partnership status, military or veteran status or service, unemployment status, citizenship status or alienage, sexual orientation, status as a victim of domestic violence, status as a victim of stalking, status as a victim of sex offenses, genetic information, political activities or recreational activities, arrest or conviction record, salary history, natural hairstyle or any other status protected by applicable law except as otherwise required or permitted by law or regulation applicable to the Company or its affiliates

• Assist with maintenance of CRM database, including updating client information, oversight of record-keeping practice/data governance.
• Creating, editing and sending weekly, and monthly emails using CRM Dynamics 365
• Website approvals - including approving, denying, and investigating client’s requests, and approving website profile edits and confirming with clients once complete.
• Preparing and submitting travel and expense reports.
• Coordinate and plan travel arrangements for the wider team and lease with Corporate Services.
• Manage marketing and events material, including:
• Upkeep of in-house stock.
• Weekly literature orders.
• Coordination of print runs and logistics of large-scale mail-outs.
• Maintain a relationship with external suppliers.
• Assigning cost code for monthly invoices.
• In house printing and binding – Monitoring stock levels.
• Diary Management for wider team.
• Liaise with Corporate Services and Events Team to support both in-house and external client events.
• Working collaboratively with all business support colleagues and ensuring adequate cover for teams in absence.
• Additional ad hoc responsibilities as required