Administrative Assistant

at  2B Printing Solutions Pte Ltd

WHY JOIN US:

• 5 working days
• Work-life balance culture
• Collaborative work environment with a supportive team
• We offer a competitive remuneration package based on qualification and experience.

OVERVIEW:

We are seeking a detail-oriented and organized Administrative Assistant to support our printing operations. As an integral part of our team, you will be responsible for managing various administrative tasks essential for the smooth functioning of our printing facility.

REQUIREMENTS:

• Candidates must possess at least GCE O Level, SPM or equivalent.
• Good conversant in English and Mandarin will be added advantages.
• Proficiency in Microsoft Office and accounting software (e.g. Xero) will be another added advantages too.
• Pleasant personality, hardworking, able to take/understand instruction and detail-oriented.
• Ability to work independently and collaborate effectively within a team.

• Generate accurate and timely quotations for printing services based on client requirements.
• Create and manage invoices for completed printing jobs, ensuring accuracy in billing details.
• Coordinate with the production team to generate delivery orders (DO) and arrange timely delivery to clients.
• Communicate with clients to schedule deliveries, address inquiries, and provide updates on orders.
• Handle daily paperwork, including filing, organizing documents, and maintaining records.
• Manage the movement of goods in and out of the facility and maintain accurate inventory records.
• Provide assistance and support to walk-in customers, addressing their inquiries and facilitating order pickups.
• Answer incoming phone calls, addressing customer queries, and redirecting calls as necessary.