Administrative Assistant

at  Ace Electric

GENERAL SUMMARY:

The Administrative Assistant will be responsible for assisting the Department Head and all other department personnel with all clerical and administrative functions within the department. This position will also have primary responsibility for telephone receptionist duties. This position will temporarily perform the duties of other office personnel during times of excessive workload, vacations, or other absences. The Administrative Assistant reports to the Department Head.

PREFERRED JOB SKILLS:

• Able to demonstrate advanced computer and keyboard skills to include MS Office Suite.
• Acute attention to detail.
• Ability to maintain required levels of confidentiality when entrusted with sensitive business, customer or employee related information.
• Ability to manage multiple responsibilities in a fast paced environment.
• Able to maintain high levels of productivity, meeting deadlines while maintaining accuracy.
• Effective and professional communicator, both written and verbal.
• Able to maintain a pleasant customer service attitude while under pressure.
• High level of professional business acumen.

MANDATORY HIRING REQUIREMENTS:

References, Background Check, Drug Screen Testing, Valid Driver’s License.

Position Requirements:

• License: Valid state driver’s license as required by job conditions or by the company.
• Certification: None required.
• Education: High School Graduate or GED.
• Experience: Minimum of 1-year general office experience

• Assist the Department Head with all facets of departmental operations.
• Responsible for routine clerical departmental duties as assigned by Department Head.
• Greet and manage incoming calls.
• Input payroll data from time sheets into the payroll system.
• Process purchase orders.
• Process Accounting close out requirements (Credit Card receipt processing, Invoice Approval process).
• Process weekly invoicing.
• Ensure all office common areas are organized and ready for use (Conference room, kitchen, copy room, etc.).
• Assist department personnel with administrative functions.
• Provide administrative support for department staff to include reports, spreadsheets, labels, schedules, communications, filing, etc.
• Process incoming and outgoing mail and packages.
• Become sufficiently familiar with other office support to allow for reliable support.
• Additional responsibilities may be assigned as needed by the Department Head.

Position Requirements:

• License: Valid state driver’s license as required by job conditions or by the company.
• Certification: None required.
• Education: High School Graduate or GED.
• Experience: Minimum of 1-year general office experience.