Administrative Assistant

at  AECOM

WORK WITH US. CHANGE THE WORLD.

At AECOM, we’re delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world’s trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We’re one global team driven by our common purpose to deliver a better world. Join us.
Job Description

Experience in any of the following tools and applications would be advantageous but not essential

• Coupa – Raising PO’s for use with the VCA (Virtual Credit Card), placing orders
• Oracle – for timesheets and expenses
• Smartway – for booking desks and meeting rooms
• Bluepoint - for booking guests into the building
• MarkView – for approving invoices
• FCM – for booking trave

• Creating documents in Word, Excel & PowerPoint with associated up to date branding, reformatting of documents.
• Proficient in Outlook / Teams / Sharepoint
• Diary Management
• Assisting with new starter procedures.
• Coupa Ordering System (ordering PPE, IT equipment, etc).
• Invoicing
• Arranging business travel/accommodation and car hire through FCM
• Monthly updating of Salesforce
• Updating all staff CVs and profiles for bids
• Providing support with arranging internal/external events
• Providing administrative support to one or more managers within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies.
• Familiar with standard concepts, practices, and procedures within a particular field.
• Relies on experience and judgment to plan and accomplish goals.
  Qualifications

Experience in any of the following tools and applications would be advantageous but not essential

• Coupa – Raising PO’s for use with the VCA (Virtual Credit Card), placing orders
• Oracle – for timesheets and expenses
• Smartway – for booking desks and meeting rooms
• Bluepoint - for booking guests into the building
• MarkView – for approving invoices
• FCM – for booking travel

Additional Information