Administrative Assistant

at  AGAT Laboratories

AGAT Laboratories is a full-service laboratory with locations across Canada. We are the most diversified laboratory in Canada and our scientists are highly-skilled and specialized in the fields of biochemistry, chemistry, microbiology, geology, engineering and other specialty services. With a broad range of staff experience and state-of-the-art instrumentation, we provide cross-analytical solutions for the Environmental, Energy, Mining, Transportation, Industrial, Agri-food and Life Sciences sectors.

SUMMARY:

Working with AGAT Laboratories, you will be a part of a multi-disciplinary team focused on delivering “Service Beyond Analysis.” Our ideal candidate is a dynamic team player and is willing to assume new duties as required. As this is an entry-level position, you will be providing administrative and general office support to the team to ensure the smooth running of the department. Please note, this is a contract-based position with an anticipated end date of October 20th, 2025.

Qualifications:

• High school diploma.
• Previous administration experience is preferred.
• Proficiency in a Windows environment (Excel, Word, Outlook).
• Ability to handle multiple tasks within a fast-paced work environment.
• Excellent planning, organization, and decision making skills.
• Strong work ethic and professional attitude required.
• Detail oriented.
• Position may entail exposure to confidential and sensitive information; confidentiality required.
• Customer service experience and reception coverage a strong asset.
• The ability to work in both individually and in a team environment.
• Ability to work independently with little supervision

• Review and summarize miscellaneous reports.
• Reception duties - including answering multiline phone & forwarding as needed.
• Conduct research, assemble and analyze data to prepare reports and documents.
• Scheduling & calendar management for multiple time zones & meeting locations.
• Preparation of meeting and presentation materials.
• Relieve Management of administrative functions.
• Review standard operating procedures; provide assistance in implementing improvements where necessary.
• Greeting guest and visitors and ensuring sign-in and security.
• Filing & archiving.
• Review, prepare, summarize and complete miscellaneous reports and documents.
• Process credit requests.
• Process credit card payments.
• Invoice Submissions.
• Other administrative tasks as required.

Qualifications:

• High school diploma.
• Previous administration experience is preferred.
• Proficiency in a Windows environment (Excel, Word, Outlook).
• Ability to handle multiple tasks within a fast-paced work environment.
• Excellent planning, organization, and decision making skills.
• Strong work ethic and professional attitude required.
• Detail oriented.
• Position may entail exposure to confidential and sensitive information; confidentiality required.
• Customer service experience and reception coverage a strong asset.
• The ability to work in both individually and in a team environment.
• Ability to work independently with little supervision.

Work Environment: This position requires a person to sit for prolonged periods of time. Manual dexterity is required to perform this position.