Administrative Assistant

at  American Paradigm Schools

POSITION SUMMARY:

The Administrative Assistant is responsible for the smooth day-to-day functioning of the department they support. Providing a wide range of administrative support, this is a highly collaborative position with an organized, motivated, cheerful, and flexible self-starter with excellent communication skills and a strong customer service orientation to engage with students, faculty, and families.

KNOWLEDGE, SKILLS AND ABILITIES

• Proven experience as an Administrative Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

TECHNOLOGY SKILLS

• Google Suites/Microsoft Office
• Basic office equipment
• Video Conferencing

EDUCATION AND CERTIFICATIONS

Certification requirement

• High School Diploma or equivalent

PHYSICAL REQUIREMENTS

• Sitting
• Walking
• Standing
• Talking
• Pushing
• Other

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Maintain contact lists
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers