Administrative Assistant Bi-Lingual- Spanish

at  Commonwealth

We are an established Real Estate Management Company that manages over 100 investment properties throughout Oregon and Washington. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently looking for Administrative Assistant. Spanish Speaking preferred.

MINIMUM JOB REQUIREMENTS:

• Two (2) years administrative, secretarial or clerical experience
• Advanced knowledge of Microsoft Office (Word, Excel, Publisher, Outlook)
• Regular and on-time attendance
• Excellent verbal and written communication skills
• Excellent organizational skills
• Professional demeanor and appearance
• Internet literate
• Ability to learn processes and procedures quickly
• Capable of working in a fluid environment with a can-do attitude

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

A high school diploma; or one to two years related experience and/or training; or equivalent combination of education and experience.

• Complete and stay on top of all tasks delegated by regional managers and supervisor
• Manage the entire abandonment process from start to finish for properties in your portfolio
• Process rent increases annually
• Mail resident bills monthly
• Be able to process rent payments received at the corporate office
• Train and be a resource for community managers
• Maintain constant correspondence between regional managers and community managers
• Cover the front desk when the receptionist is absent – includes processing and tracking applications
• Process notices including 30 day, 72 hour, etc.
• File FED’s and pull DMV records
• Complete community newsletters and miscellaneous fliers
• Orchestrate Quarterly Manager Meetings by fine tuning the agenda and inviting attendees

• Complete assigned tasks on community onboarding and offboarding checklists

  · Complete assigned tasks on employee onboarding and offboarding checklists

• Maintain website by keeping information current

• Create and update procedures
• Update certain registrations for communities