Administrative Assistant

at  BioAgilytix

The Administrative Assistant provides analytical and specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties. Executes special or continuous research and data analysis tasks. Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations. Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Assignments may be found in various functional areas.

MINIMUM/ACCEPTABLE QUALIFICATIONS: EDUCATION / EXPERIENCE

• High School degree; additional qualification as an Administrative assistant will be a plus
• Ideally 4-6 years of experience providing administrative support

SKILLS:

• Excellent written and verbal communication skills
• Attention to detail and problem-solving skills
• Excellent time management skills and the ability to prioritize work
• Strong organizational skills with the ability to multi-task
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Outlook, in particular)

ESSENTIAL RESPONSIBILITIES

• Liaise with administrative team to handle requests and queries from senior management
• Create and distribute high-quality written communications (email, correspondence memos, letters, faxes and forms)
• Book and troubleshoot travel arrangements for nonexecutives
• Prepare and submit expense reports, including collecting receipts and performing necessary reconciliations
• Coordinate, plan and support internal meetings and external events
• Develop and maintain efficient filing systems for physical and electronic documents
• Order office supplies and research new deals and suppliers
• Create and maintain contact lists
• Answer and direct phone calls
• Provide general support to visitors
• Act as the point of contact for internal and external clients

ADDITIONAL RESPONSIBILITIES

• Plan meetings and take detailed minutes
• Organize and schedule appointments
• Assist with office inventory supplies