Administrative Assistant, Cardio Thoracic O.R.

at  RWJBarnabas Health

QUALIFICATIONS:

Required:

• High School Diploma
• Minimum of two years prior secretarial experience required.
• Working knowledge of Microsoft Office/Outlook and other comparable programs required with expertise in typing/word processing skills at a minimum of 50 words per minute.

Preferred:

• Experience in healthcare and knowledge of medical terminology preferred

SCHEDULING REQUIREMENTS:

• Shift- 9:00am 5:00pm
• Monday -Friday
• Full Time

• All other duties as assigned
• Attend meetings as required; prepares agendas, meeting notices, minutes, distributions, etc. as necessary
• Maintains a filing system and follow-up mechanism that provides for effective department operation through expeditious retrieval of information, continuous information flow, response and action in a timely manner
• Manages calendars including coordination of arrangements for internal and external meetings
• Assures that necessary information and arrangements are available in advance of the scheduled event
• Opens incoming mail, screens for priority items and facilitates timely referral of issues to appropriate parties as instructed
• Operates the computer and utilizes word processing skills to prepare correspondence, memorandums, reports and presentations in a timely and accurate manner
• Participates in overall telephone and secretarial coverage on behalf of the entire cardiac surgery department in a professional and courteous manner
• Maintains complete and accurate telephone/visitor messages for department personnel, assuring timely and accurate routing of messages
• Provides administrative assistance in a responsible, tactful and confidential manner
• Provides routine maintenance of general office equipment and facilitates repair calls as necessary
• Serves as Administrative Assistant to support the above stated roles and Able to work with minimal supervision and can function independently