Administrative Assistant

at  Catholic Charities of Baltimore

PAY RATE STARTS AT $17.50/HOUR

Catholic Charities is a non-profit organization with a diverse workforce of over 2000 employees of all faiths, ages and ethnicities who help to improve the lives of those we serve. We are the largest private provider of human services in Maryland operating over 80 programs throughout Maryland, serving children and families, people living in poverty, individuals with intellectual disabilities, immigrants, and seniors. Here, you can build a career where you make meaningful differences in the lives of others as we fulfill our mission to love, serve, teach, and work for justice.
Catholic Charities of Baltimore is currently seeking an Administrative Assistant, who will facilitate the efficient operation of the assigned area by performing a variety of clerical and administrative tasks.
The services of My Sister’s Place Women’s Center include extensive workshops, center on the 8 realms of wellness: emotional, spiritual, intellectual, physical, environmental, financial, occupational, and social wellness. More than just a meal program, My Sister’s Place Women’s Center provides a safe haven for women in Baltimore City, a place to receive love and support as they work to overcome their barriers.

EDUCATION & EXPERIENCE REQUIREMENTS:

• High school diploma or GED.
• Four years of experience in an administrative role or equivalent combination of education and experience.

REQUIRMENTS & ABILITIES:

• Solid grasp of clerical procedures and systems such as managing Outlook calendar, email, and recordkeeping.
• Excellent verbal and written communication skills.
• Excellent relational and customer service skills.
• Excellent organizational skills and attention to detail.
• Ability to work with minimal direction or supervision.
• Ability to act with discretion, tact, and professionalism in all situations.
• Hearing and vision abilities within normal range (corrected) to observe and communicate with others.
• Requires the ability to utilize computer systems and software necessary to perform position functions. Basic Windows PC, web browsing (i.e., Chrome, Internet Explorer, etc.), and Microsoft Outlook skills required. Other Microsoft Office application knowledge, such as Word, Excel PowerPoint, Skype, and OneDrive desired.

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:

• Sedentary work that primarily involves sitting/standing.
• Light work that includes moving objects up to 20 pounds.
• Moving about to accomplish tasks or moving from one work site to another.

We offer a wide range of benefits to meet the ever-changing needs of our employees including but not limited to:

• Health/Dental/Vision
• Vacation/sick/holiday pay
• 403(b) Retirement Plan with a discretionary employer contribution
• Tuition Reimbursement
• Paid Parental Leave

Join Catholic Charities of Baltimore where you will be an important member of a trauma-informed care organization that promotes a culture of safety, empowerment, healing, and self-care, and that believes that every person has infinite worth and promise.
Catholic Charities is an equal opportunity employer

JOB DUTIES & RESPONSIBILITIES:

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors, volunteers, and clients.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data and/or statistics when needed.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares schedules and agendas for meetings.
• Schedules, coordinates, and tracks required trainings for managers and their staff.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash, prepares and processes invoices, check requests, field expense vouchers, etc.

PROGRAM SPECIFIC DUTIES:

Employees working in the following program(s) have additional responsibilities and/or requirements in
addition to the others listed. These include, but are not limited to: