Administrative Assistant

at  Child Care Associates

SUMMARY

The Administrative Assistant will demonstrate a high level of technical skills. Under the direct supervision of the Lead Administrative Assistant this position provides administrative and secretarial support for the Head Start and Early Head Start departments.

REQUIREMENTS

� Associates degree, currently enrolled in BA program OR a high diploma with 15 years of experience;
� Two (2) years of work experience in general secretarial or administrative duties;
� Type 50-60 WPM;
� Advanced level proficiency in Microsoft Office programs;
� Excellent verbal and written communication skills;
� Attention to detail, organizational skills and ability to perform competently in high stress situations;
� Competency working with data and private information;
� Plan, prioritize and organize diversified workload using independent judgement;
� Professional, collaborative and courteous communication, oral and written, at all levels.

� Perform general office duties and provide routine administrative support to the management staff;
� Produce documents by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics;
� Demonstrated competency at advanced levels in Microsoft Office programs;
� Work in collaboration with the receptionist and administrative assistants to cover the main phone, direct inquiries, greet guests, customers and co-workers;
� Respond to non-routine daily requests from management team;
� Prepare and assemble highly confidential and sensitive information;
� Facilitate special projects which may include: planning and coordinating meetings, disseminating information, creating presentations;
� Assist with event planning and scheduling as needed;
� Prepare agendas, supporting documentation, to ensure timely distribution of materials for scheduled meetings;
� Write, record and transcribe minutes from Policy Council meetings;
� Support CCA procurement, reimbursement and fiscal policies and procedures;
� Process purchase requests, and order/distribute office supplies for the program;
� Maintain administrative files and/or program files accurately.
� Assist in preparing program reports and providing program data with accuracy and in a timely manner;
� Assist in preparing grant proposals and other program documents with accuracy;
� Demonstrate competency in equipment policies and procedures;
� Assess and convey program problems and refer appropriately to obtain needed solutions;
� Maintain confidentiality of sensitive information and promote the mission of Child Care Associates;
� Other related duties as assigned.