Administrative Assistant

at  Clinton foundation

ABOUT THE OPPORTUNITY

The Office of Chelsea Clinton supports Dr. Clinton’s work as Clinton Foundation Board Vice-Chair as well as her engagement with the programmatic work of the Clinton Foundation. The office also works with the offices of President and Secretary Clinton to support their engagement with Foundation programming and development efforts.
The Administrative Assistant to the Office of Chelsea Clinton will orchestrate the day-to-day operations of the office, particularly related to Dr. Clinton’s work for the Clinton Foundation. Responsibilities will include managing Dr. Clinton’s calendar, including tracking all incoming invitations and requests and responding to those invitations as requested, and serving as the point of contact for the boards Dr. Clinton serves on with special emphasis on the Clinton Foundation Board and other non-profit board work. They will answer and respond to telephone inquiries and liaise with the Correspondence team to ensure that internal and external communication is aligned with the Foundation’s communication strategy.
The Assistant will also be responsible for making travel arrangements, managing expenses, keeping internal databases updated, and assisting in the development of social media, briefings, and memoranda as requested and required. They may provide in-person staff support as needed.

MINIMUM QUALIFICATIONS

What we’re looking for:

• Bachelors’ degree required
• 1-2 years of administrative experience required; 3+ years administrative experience preferred
• General political knowledge and exposure, especially of the Clinton administration and of the Clinton family
• Ability to work in a varying schedule including nights, early mornings, weekends and holidays
• Ability to travel domestically and internationally, and work on multiple time zones, as necessary

• Manages the day-to-day calendar of Chelsea Clinton, including managing a complex calendar of appointments; answering phones; and managing incoming & outgoing correspondence. Includes scheduling CF and some non-CF requests under the direction of the Director of Scheduling and Special Events.
• Orchestrates office operations, including coordinating travel logistics, managing expenses, updating internal databases, and responding to written and telephone inquiries. Verifies, creates, and submits expense reports.
• Supports the Director of Scheduling and Special Events by conducting necessary research for events and meetings briefings
• Staff local events as needed; and staff out-of-state travel when necessary
• Monitor media and ongoing current events to assist in content creation for Chelsea Clinton’s social media channels in coordination with Foundation Communication team and the Director of Scheduling and Special Events to promote and support Foundation programs.
• Assist in the creation and execution of Clinton Foundation special projects