Administrative Assistant

at  Collins Aerospace

DESIRABLE QUALIFICATIONS/EXPERIENCE

• Should be proficient in or be able to learn: Concur (for travel and expense management), SharePoint, MS Teams and Ariba (office supplies).
• Working in a highly matrixed global organisation.
  Successful candidates require Australian Citizenship status and must be able to hold and maintain an Australian Defence Security Clearance at minimum NV1. Eligibility can be found at http://www.defence.gov.au/agsva as well as be eligible to be certified in compliance against ITAR technology access requirements.
  When you join Collins Aerospace, you are joining a recognised leader and trusted partner in the global defence and aerospace industry. We provide mission support and solutions to protect, secure and defend our nation.
  RTX is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

ROLE OVERVIEW

This position will provide administrative support to employees of Collins Aerospace Australia including multiple leaders and their staff across a wide range of administrative tasking, including travel admin and scheduling, expense report management, office and amenities supply management and various office productivity, meeting, reporting and internet technology responsibilities.

PRIMARY RESPONSIBILITIES:

• Complete all tasks associated with complex domestic and international travel planning in accordance with travel policies and procedures;
• Coordinate all logistics for meetings with internal team members and/or external customers, clients/guests, including working with security staff to ensure approved access to site;
• Maintain digital signage; communicate relevant corporate news and information to team as appropriate
• Provide administrative support to the organisation. Typical support tasks include scheduling meetings/conference rooms, catering, travel arrangement, expense report preparation, tool support, and other onsite support assistance as needed
• May prepare materials for departmental meetings or reviews, including reports, documents, presentations, etc.
• Support tasking related to tracking and/or creating purchase requests, and interfacing with vendors.
• Order and maintain office supplies and amenities for the site.
• Act as administrator for department websites and repositories
• Perform other duties as requested by leadership, including special projects as assigned.

SKILLS AND EXPERIENCE TO SUPPORT YOUR SUCCESS IN THIS ROLE:

• Work respectfully, collaboratively and effectively with others.
• Address potential problems before they occur, demonstrate good judgment.
• Continuously examine administrative effectiveness and proactively areas for improvement.
• Maintain confidential information and maintain complete professionalism when dealing with sensitive information
• Diligent, accurate, data driven and able to work autonomously to meet deadlines.
• Strong interpersonal skills coupled with well-developed clear and concise communications skills (both verbal and written).
• Ability to demonstrate understand and explain company policies, standards, and processes.
• Intermediate or proficient MS Office suite of product skills.