Administrative Assistant - Commercial Dispute Resolution

at  Stevens Bolton

Term:

Permanent
Working hours:

Full-time
Practice area:
Commercial Dispute Resolution
Location:

Guildford
The Role
We are looking for an Administrative Assistant with a keen interest in starting an administrative support/ Secretarial career path within a legal environment. Training will be provided. This role will be based in Guildford with some flexibility to work from home.
The role of an administrative assistant is to provide reliable and effective administrative support to the secretaries within a legal practise group. You can expect to play an important role in ensuring the operational effectiveness of the group you support, helping it to run smoothly and efficiently. You will also be gaining an insight into legal processes and exposure to a busy office environment and lawyers and professionals at all levels.
Our admin assistants are eager to learn, highly organised and have great attention to detail. Strong communication and interpersonal skills are also important.
This valuable support role will consist of the following key tasks, (although this list is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope of this position).

• File management e.g., archiving and e-filing
• Photocopying/scanning confidential documentation
• Assist with processing ADIS requests and payment requests to include calls to new suppliers to verify bank details
• Assist with file opening, to include inputting party details on OnePlace and the production of engagement letters
• Assist with the preparation, collation and indexing of court bundles
• Process ePost and hard copy post to include collation of enclosures
• Book couriers
• Assist with BD e.g., research on address finding
• Assist with production of proformas in advance of billing
• Assist with invoice tracking and chasing prior to finalisation
• Keep team lists of bills despatched up to dat