Administrative Assistant

at  CoreAVI

We are looking for an Administrative Assistant to join our vibrant and growing company, located in the heart of Uptown Waterloo. Reporting to our Logistics Manager, and working closely with multiple teams in the company, you will be a key member of CoreAVI and play an instrumental role in providing our employees with outstanding administrative support. If you would like an opportunity to work with a fun and passionate team, grow your career, and support an organization that is doing innovative work, this is the role for you!

We are looking for someone who:

• has strong communication skills.
• is excited to collaborate with multiple different groups across the company.
• is tech savvy with a strong knowledge of MS office tools.
• is nimble in their day-to-day work and eager to learn new things.
• is passionate about building and supporting a unique and vibrant culture.

CoreAVI is revolutionizing the aviation, automotive and autonomous spaces with its safety critical innovations, inspiring cutting-edge technological advances. CoreAVI architects safety critical graphics and compute solutions supporting safe autonomy, machine vision, AI, and visualization applications in the automotive, unmanned vehicle and industrial IoT markets, as well as commercial and military avionics systems. We are people innovating a safe and secure autonomous world. Come learn more at www.coreavi.com.
As CoreAVI continues to grow and expand into new markets, we need creative, self-driven individuals to join our team and share in the success, but more importantly, enjoy the journey there. So, if you like the sound of what our team enjoys today, and you want to be part of our tomorrow, here’s what we are looking for.

REQUIRED SKILLS & EXPERIENCE

• 2-3 years of experience in an Administrative Support role.
• A strong knowledge of MS Office including Excel, Outlook, and Word.
• Excel skills – Knowledge of pivot tables, v-lookups, formula creation etc.
• Word skills – mail merge
• Ability to maintain confidentiality and discretion.
• Excellent written and verbal communication skills with the ability to maintain strong working relationships with all levels of the company.
• Detail orientated with strong organizational and time management skills.
• Attention to detail and problem-solving skills.
• Adaptable to change and ready share in our excitement as we scale.

DESIRED SKILLS:

• Experience with NetSuite and/or M-Files.
• Experience with international shipping and receiving.

• Managing our Purchase Order System
• Processing orders through the review process
• Generating accurate and timely invoices
• Maintain the company’s digital filing systems, supporting efficient information management.
• Assist in the preparation of regularly scheduled reports.
• Implement and maintain procedures/administrative systems.
• Lead all office operations including with landlord, suppliers, office cleaners, etc.
• Facilitate company stock option plan with support from legal team.
• Company shipping and receiving.
• Participate in ad-hoc projects in support of the company, including meetings and social events.
• Act as a key ‘keeper of knowledge’, providing great internal customer support for our employees.
• Continuously foster and cultivate strong CoreAVI culture and values.