Administrative Assistant - Corporate Services

at  The District of Sechelt

DISTRICT OF SECHELT

Competition No. 2024-28
Administrative Assistant, Corporate Services
(Regular, Full-Time)
Nature of the Position
Reporting to the Corporate Officer, the Administrative Assistant provides administrative and clerical support to the Corporate and Community Services department. These include but are not limited to carrying out the logistics of public meetings including delegation organization, preparing public meeting agendas, minute-taking, drafting council correspondence, research, service requests and assisting with various projects.
Essential Competencies
Applicants must have completed Grade 12 (or equivalent); an Administrative Assistant Certificate program at a business school or college (or equivalent training); a minimum of 2 years’ experience providing clerical support in an Administrative Assistant capacity, or be able to demonstrate an acceptable combination of knowledge, skills and progressively responsible experience; and have aspirations to pursue a career in corporate services.
Applicants must be highly proficient with Microsoft 365 applications, Acrobat Pro, video conferencing software such as Zoom and Teams; be skilled in minute-taking and have a minimum typing speed of 50wpm. Other requirements include the ability to work under pressure and meet tight deadlines; demonstrate excellent written and verbal communication skills while exhibiting tact and diplomacy; be highly detail-oriented and maintain productivity while working in a sometimes distracting environment; offer excellent internal/external customer service; and work effectively in a team-oriented environment. Applicants must be adept at multi-tasking and balancing a varying workload with competing priorities; and be knowledgeable in general office procedures and practices.
Applicants must be able to attend off-site meetings and record accurate and comprehensive minutes of these and other meetings. Applicants must have the ability to lift and carry light to moderate weight objects; move chairs, tables and other meeting equipment into place; and test, set-up and operate audio-visual and recording equipment required for public meetings.
Preferred Competencies
Knowledge of municipal government operations and application of policies and procedures is desirable. Formal training in minute taking and familiarity with a formal records management system would be an asset, as would prior experience working with escribe software.
Working Conditions
This is a regular, full-time unionized position within the BCGEU. Wage for the position is set at Grid Level 6, $30.38 – $33.75 per hour plus an attractive benefits package. Hours of work are 35 hours per week, Monday through Friday. Flexibility to work overtime for evening meetings is required. The District supports employment equity in accordance with the Human Rights Code of B.C.
Applications
Qualified applicants are invited to apply online at www.sechelt.ca/careers or submit a cover letter and resume to Julia Wood, HR Advisor by email to: hr@sechelt.ca.
This competition closes at 4:30pm on Thursday, June 20, 2024.
The District supports employment equity in accordance with the Human Rights Code of B.C. (12.1

Please refer the Job description for details