ADMINISTRATIVE ASSISTANT

at  Custom Truck One Source

CUSTOM TRUCK ONE SOURCE (CTOS) LOCATED AT 127 EARL THOMPSON PL., AYR, ONTARIO, N0B1E0

CTOS is a trailblazer in the specialized truck and heavy equipment solutions industry. With a comprehensive range of services including sales, rentals, aftermarket parts and service, equipment customization, remanufacturing, financing solutions, and asset disposal, we stand as a leader in our field.
Boasting a rich history spanning 30 years, CTOS operates 39 locations across the USA, with over 2500 dedicated employees, and a rental fleet exceeding 10,000 trucks. We’re also expanding with four locations in Canada.
We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will possess excellent communication skills, be proficient in multitasking, and have a strong work ethic.
Two years of related experience and/or training; or equivalent combination of education and experience involving serving as an administrative assistant/receptionist, computer operator in an administrative environment, and customer-focused environment.

QUALIFICATIONS:

• Minimum of two years of related experience in administrative roles or equivalent training.’
• Highly organized and detail oriented.
• Proficiency in operating office equipment and computer software MS Office applications.
• Ability to prioritize tasks and meet deadlines consistently.
• Majority of work performed in an office setting with occasional visits to shop areas.
  Education: High school diploma or equivalent.

• Initiate contact with staff and address their needs.
• Greet and direct visitors in a professional manner.
• Plan and prepare for meetings, including coordinating schedules and logistics.
• Respond promptly to management requests and manage time efficiently.
• Identify and anticipate problems, providing effective resolutions.
• Maintain excellent verbal and written communication with both internal and external stakeholders.
• Work effectively in a fast-paced environment, managing multiple tasks and demands.
• Interface well with customers and all departments, representing the company professionally.
• Take and relay messages accurately.
• Provide callers with the necessary information about the company.
• Type memos, correspondence, reports, and other documents accurately.
• Handle mail distribution and prioritize tasks accordingly.
• Coordinate pick-up and delivery of express mail services.
• Manage office supplies inventory and ordering process.
• Perform clerical duties such as photocopying, faxing, filing, and collating.
• Set up and maintain an organized file system.
• Work efficiently with minimum supervision and demonstrate self-checking capabilities.
• Show willingness and ability to learn new tasks and responsibilities.