Administrative Assistant

at  Diageo

As the home of iconic brands such as Baileys, Guinness, Smirnoff, and Johnnie Walker, at Diageo we source, produce and deliver 6.5 billion litres of world-leading products every year across 180 markets globally. Because of this huge undertaking, we rely on highly advanced systems as well as the very best talent to make sure our businesses continue to run smoothly.
To give you some idea of the scale of our operation, over half of our 30,000 employees work in our supply chains. We have teams in over 100 sites across more than 30 countries, but what matters is that wherever you work, you’re part of a diverse, inclusive team where there are opportunities for everyone.
Whether you work in planning, logistics, technical teams or manufacturing, you’ll be part of an innovative, dynamic organisation. We set ourselves the highest standards, and our practices have earned us international recognition.

Duties For this role Include:

• Processing of requests to create, amend and maintain Purchase Orders on COUPA
• Liaising with the market advisor for any purchase order queries or requests not in the administrator access
• Running SAP reports as requested by Project Engineers and to verify Internal Order transactions
• Dealing with queries received in the shared email address for the Hub Admin team or by direct email
• Dealing with action or escalation within PROMPT via admin access
• Weekly Parked and Blocked file processing
• Monthly processing of Goods Received Not Invoiced
• Monthly updating of weekly safety statistics in preparation for Team Meeting using the safety stats database
• Daily monitoring of compliance hub tasks, moving monthly or weekly as required.
• Maintaining shared files and updating procedures
• Forwarding Key Facts and Tool Box Talks to Global Engineering Teams

You will be successful in this role if you;

• Have the ability to work well within a team as well as the ability to make effective decisions and thrive in situations where they can solve problems
• Are able to push forward your own ideas about improvements to current approaches and appraise new opportunities. You’ll have the aim to make a positive difference to manufacturing excellence and show your excellent communication skills
• Work alongside both internal and external partners to achieve individual and shared outcomes
• Have proven knowledge of Health and Safety legislation and environmental risk principles and contractors management

Skills

• Have validated IT skills as you are going to be responsible for management reporting systems
• Prior administrative experience.
• Excellent computer skills.
• Attention to detail.

Benefits Available
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QUALIFICATION/LICENSURE

Work Authorization : US Citizen
Preferred years of experience : 3 years
Travel required : No travel required

Duties For this role Include:

• Processing of requests to create, amend and maintain Purchase Orders on COUPA
• Liaising with the market advisor for any purchase order queries or requests not in the administrator access
• Running SAP reports as requested by Project Engineers and to verify Internal Order transactions
• Dealing with queries received in the shared email address for the Hub Admin team or by direct email
• Dealing with action or escalation within PROMPT via admin access
• Weekly Parked and Blocked file processing
• Monthly processing of Goods Received Not Invoiced
• Monthly updating of weekly safety statistics in preparation for Team Meeting using the safety stats database
• Daily monitoring of compliance hub tasks, moving monthly or weekly as required.
• Maintaining shared files and updating procedures
• Forwarding Key Facts and Tool Box Talks to Global Engineering Team

You will be successful in this role if you;

• Have the ability to work well within a team as well as the ability to make effective decisions and thrive in situations where they can solve problems
• Are able to push forward your own ideas about improvements to current approaches and appraise new opportunities. You’ll have the aim to make a positive difference to manufacturing excellence and show your excellent communication skills
• Work alongside both internal and external partners to achieve individual and shared outcomes
• Have proven knowledge of Health and Safety legislation and environmental risk principles and contractors managemen