Administrative Assistant

at  DIMENSIONAL FUND ADVISORS LP

REQUIREMENTS / QUALIFICATIONS

• Previous front-desk experience, or experience in hospitality, conferencing, or events in a corporate setting or five-star hospitality environment.
• Ability to work equally well in a team environment and independently.
• Ability to interact with executives, internal staff, and external clients.
• Self-starter who is an independent thinker, capable of managing multiple projects and meeting deadlines.
• Detail-oriented with the ability to multi-task across different project and events in parallel.
• Exceptional organisational and follow-through skills.
• Excellent verbal and written communication and interpersonal skills.
• Strong computer skills, with the ability to learn programs as needed.
• Knowledge of the finance industry is a plus.
  Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth.
  It is the policy of the Company to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, religion, creed, sex, gender, gender identity, gender expression, national origin, age, disability, genetic information, ancestry, medical condition, marital status, covered veteran status, citizenship status, sexual orientation, or any other protected status. This policy applies to all areas of employment including recruitment, hiring, training, job assignment, promotion, compensation, benefits, transfer, discipline, termination, and social and recreational programs.
  Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth.
  It is the policy of the Company to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, religion, creed, sex, gender, gender identity, gender expression, national origin, age, disability, genetic information, ancestry, medical condition, marital status, covered veteran status, citizenship status, sexual orientation, or any other protected status. This policy applies to all areas of employment including recruitment, hiring, training, job assignment, promotion, compensation, benefits, transfer, discipline, termination, and social and recreational programs.
  Job ID 2024-7663

• Support the daily function of reception front-of-house and back-of-house duties.
• Meet and greet all visitors including screening and directing incoming calls.
• Coordinate logistics for onsite internal and external client conferences and meetings including audio/visual services, food and beverage, décor, set-up/breakdown, and vendor management.
• Maintain office facilities and vendor coordination for the Sydney office.
• Log, track and through on facility requests (cleaning, security, waste management, lighting, plumbing, electrical and air conditioning)
• Manage stationery and supplies to maintain kitchen and utility rooms daily.
• Co-ordinate new starter set-up including seating, security pass, computer, phone and stationery.
• Communicate with global Corporate Services team daily for set-up and troubleshooting as required.
• Special projects as required.