ADMINISTRATIVE ASSISTANT (DSS)

at  Dana Safety Supply

ABOUT US:

Dana Safety Supply (DSS) is a major distributor of Emergency Vehicle Lights, Sirens, Vehicle Equipment, Tactical Duty Gear, and Apparel for Police, Fire, Security and Public Safety Professionals. We have multiple locations in 13 states and employee more than 400 team members. DSS is a subsidiary of the Duval Motor Company, a company that has been in continuous operation, and under the same ownership since 1916.
We offer a rich suite of benefits to include 401k, Health and Dental Insurance, Flexible Spending Account, Paternity Leave, Paid Time Off, a robust wellness program and much more.
Access our website for more details www.danasafetysupply.com.

JOB SUMMARY:

Responsibilities include, but are not limited to:

• Ensure the inventory at the DSS location warehouse matches the inventory in the accounting software
• After items are verified by the shipping / receiving person, acknowledge receipt of the items within the accounting software
• Ensure open orders are reviewed and items shipped to customers
• Assist with vehicle install schedule
• Update the tracking spreadsheet that cross references vehicle orders with the DSS sales order, maintain the schedule vehicle ETAs, ensure all necessary equipment for installs are received prior to vehicle arrival
• Coordinate with Install Manager the scheduling of the actual install based on equipment and vehicle arrival
• Order entry and tracking
• Assist General Manager with order entry and tracking
• Input phone orders into the system and track their status
• Special projects and assist with daily management reports
• Determine customer needs and propose appropriate service needs.
• Meet or exceed the new business sales goals.
• Complete required Customer Service Agreements (unaltered), reports and other paperwork in a timely manner and in accordance with Company policy.
• Develop and maintain an awareness of market behavior and competitive trends and respond accordingly.
• Regularly meet with General Manager to review weekly sales activities, progress on goals, and status of prospective customers.
• Provides word processing support for the branch
• Files accounting work, correspondence, and other records.
• Provides backup support for any accounting or service clerical position on an as-needed basis.
• Composes and prepares routine correspondence.
• Greets visitors, ascertains the nature of their business, and conducts them to the appropriate person.
• Orders/purchases supplies.
• Maintains office equipment (i.e., copiers, printers, fax machines, etc.).

SKILLS

Preferred

• Communication
• Follow-up
• Attention to Detail

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c

• Ensure the inventory at the DSS location warehouse matches the inventory in the accounting software
• After items are verified by the shipping / receiving person, acknowledge receipt of the items within the accounting software
• Ensure open orders are reviewed and items shipped to customers
• Assist with vehicle install schedule
• Update the tracking spreadsheet that cross references vehicle orders with the DSS sales order, maintain the schedule vehicle ETAs, ensure all necessary equipment for installs are received prior to vehicle arrival
• Coordinate with Install Manager the scheduling of the actual install based on equipment and vehicle arrival
• Order entry and tracking
• Assist General Manager with order entry and tracking
• Input phone orders into the system and track their status
• Special projects and assist with daily management reports
• Determine customer needs and propose appropriate service needs.
• Meet or exceed the new business sales goals.
• Complete required Customer Service Agreements (unaltered), reports and other paperwork in a timely manner and in accordance with Company policy.
• Develop and maintain an awareness of market behavior and competitive trends and respond accordingly.
• Regularly meet with General Manager to review weekly sales activities, progress on goals, and status of prospective customers.
• Provides word processing support for the branch
• Files accounting work, correspondence, and other records.
• Provides backup support for any accounting or service clerical position on an as-needed basis.
• Composes and prepares routine correspondence.
• Greets visitors, ascertains the nature of their business, and conducts them to the appropriate person.
• Orders/purchases supplies.
• Maintains office equipment (i.e., copiers, printers, fax machines, etc.)