Administrative Assistant

at  ECC

ECC is seeking an Administrative Assistant in our Port Hope office. This position is responsible for providing support and coordination for staff and management in carrying out administrative duties and special assignments. In this position, you will:

• Manage incoming and outgoing mail/faxes/deliveries
• Complete general administrative duties: photocopy, filing, maintaining supplies
• Collaborate with staff and management in completing various operations-related administrative activities
• Prepare routine correspondence in an accurate and timely manner
• Interface with clients, representing the Company with professionalism and courtesy
• Manage various documents (plans related to construction, reports, logs) keying in information, updating and revising as directed, distribution, and retention
• Compile data from multiple sources and synthesize information in document preparation
• Serve as a key coordinator of calendar management and assist in organizing work schedules for field staff
• Manage project related invoices, including preparation, tracking, and coordination with internal departments for distribution
• Schedule in person and web based meetings as well as teleconferences as needed.
• Provide support and interface between procurement staff and project for project procurement activities
• Aid in completing progress reports, schedule updates, and expense reports in a timely and accurate manner
• In addition to the accountabilities above, other responsibilities, tasks, and deliverables may be assigned to the incumbent of this position

REQUIREMENTS

• Must be able to obtain Canadian Security Clearance
• Proven ability to work effectively with colleagues in multiple locations, remotely
• Demonstrated success in delivering dependable service to customers
• Skilled in managing large volumes of detailed information accurately
• Adept at responding to critical requests, limited turnaround times, and demanding deadlines
• Intermediate knowledge of grammar, punctuation, and spelling
• Competent in using Microsoft Office products, email systems, and internet
• One year of experience as an Administrative Assistant; preferably with a Government contracting program environment.
• Education - This position requires a High School diploma or equivalent. Equivalent combination of education and experience may be substituted for this requirement.

PREFERRED QUALIFICATIONS

• Basic understanding of contract language
• Previous hands-on experience using electronic meeting management software
• Adobe skills
  ECC targeted hourly rate for the Toronto, ON area is $28.85.

Benefits Offered – full-time positions *Benefits subject to change.

• Medical/Dental/Prescription/Vision Exam (1 every 24 months)
• Glasses, Contact Lenses ($200 every 24 months)
• Life Insurance, Short and Long Term Disability Insurance
• Employee Critical Illness Insurance ($25,000)
• Vacation and Holiday Pay
• RRSP Plan with ECC matching of 5% of your elective deferrals
• Wellness Program
• Educational Assistance, Mentorship Program, ECC University
• Employee Referral Bonus Program
• Company-matching charitable giving program

• Manage incoming and outgoing mail/faxes/deliveries
• Complete general administrative duties: photocopy, filing, maintaining supplies
• Collaborate with staff and management in completing various operations-related administrative activities
• Prepare routine correspondence in an accurate and timely manner
• Interface with clients, representing the Company with professionalism and courtesy
• Manage various documents (plans related to construction, reports, logs) keying in information, updating and revising as directed, distribution, and retention
• Compile data from multiple sources and synthesize information in document preparation
• Serve as a key coordinator of calendar management and assist in organizing work schedules for field staff
• Manage project related invoices, including preparation, tracking, and coordination with internal departments for distribution
• Schedule in person and web based meetings as well as teleconferences as needed.
• Provide support and interface between procurement staff and project for project procurement activities
• Aid in completing progress reports, schedule updates, and expense reports in a timely and accurate manner
• In addition to the accountabilities above, other responsibilities, tasks, and deliverables may be assigned to the incumbent of this positio