Administrative Assistant - Electric Grid Infrastructure Services

at  Sargent Lundy

Description:
Due to continued growth, our Electric Grid Infrastructure business unit currently has a new opportunity for an Administrative Assistant in our Charlotte, NC office. In this position you will provide exceptional administrative support services in a fast-paced office. This is a hybrid position where you will work in the office 3 days a week (Tuesday, Wednesday, & Thursday), and remotely the rest of the week.

• As an Administrative Assistant, you will write and edit procedures and other project related documents in accordance to Sargent & Lundy’s and/or client requirements.
• You will serve as the focal point for administrative and documentation activities and will also be responsible for meeting schedules (including team conferences), scope, and budget requirements of assigned projects.
• Support and assist Executives with expenses and travel arrangements.
• As an Administrative Assistant, you will work at gathering the appropriate information to generate reports for the projects you have been assigned.
• Issue and generate badges to employees or new hires to resolve badge requests.
• You will prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing.
• Assist our facilities team with reporting space issues, employee relocations, and ordering/receiving of supplies.
• Act as a backup for our Computer Services Division with equipment, AV/PC Demos, entry to vendors, phone set-up, video conferences, and reporting computer issues.
• Schedule FedEx/UPS pickup, refill postage meter, and label mail for delivery.
• Independently plan and execute work based on the task assigned. This includes, but is not limited to, managing changing assignments and priorities to ensure that deadlines are met while maintaining a high-quality product.
• Occasionally, you may be asked to travel to a client field site or one of Sargent & Lundy’s other regional offices to perform administrative duties and/or train staff