Administrative Assistant

at  Element Fleet Management

Get started on an exciting career at Element!
Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team.
What We Need
We are looking for an Administrative Assistant to join Element Fleet Management. As the largest pure-play fleet manager in the world, we provide unmatched products and services and solutions to our clients.
At Element, employees play a critical role in delivering value to customers and ensuring an exceptional client experience. We are committed to the success of our clients, employees, and investors by fostering a culture where every employee can make a difference!

Are You:

• Solutions focused with strong relationship building and influencing skills?
• An effective problem solver with the ability to work independently in a fast paced environment

The Administrative Assistant serves as a pivotal role on the People, Performance & Culture (PPC) and Legal teams, supporting the day-to-day operations and ensuring smooth administrative processes. The objective of this role is to improve workplace productivity by ensuring administrative tasks are efficiently handled, thus allowing the PPC and Legal teams to focus on partnering with the business and strategic initiatives.
Work location: 161 Bay Street, Suite 3600, Toronto, ON M5J 2S1 CA

Team Administration:

• Provide administrative support to Leadership teams
• Reconcile and process department invoices for payment and manage leadership expense reports
• Provide backup support for the department Executive Assistant
• Provide project coordination support for departmental projects
• Maintain accurate employee records and databases, ensuring confidentiality and data integrity

Communication and Coordination:

• Actively participate in PPC and Legal projects and initiatives
• Prepare, coordinate, and partner with corporate communications on behalf of the PPC and Legal departments
• Serve as PPC and Legal representative on various committees or project teams, as requested
• Contribute to the development and ongoing maintenance of the team SharePoint sites
• Build strong relationships throughout the company to support and facilitate the collaborative team environment

Planning and Scheduling:

• Manage calendars, schedule meetings, and coordinates events/meetings for our leaders and their teams
• Coordinate domestic and international travel arrangements for members of the team
• Keep all distribution lists, calendars and Teams channels up to date

Requirements:

• College or University degree strongly preferred
• 3-4 years experience in an administrative role, HR or Legal environment preferred
• Physical ability to perform standard office tasks

Knowledge & Competencies:

• Strong organizational and time-management skills
• Ability to make decisions with minimal supervision
• Proficient with MS Office and HR systems (Workday)
• Understanding of basic HR principles and regulations
• Ability to solve routine problems and manage multiple priorities
• Innovative thinker with problem-solving capabilities
• Able to manage sensitive and confidential information with the highest level of discretion and integrity

What’s in it for You

• A culture of innovation, empowerment, decision-making, and accountability
• Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness
• Additional benefits and amenities, including paid time-off programs (vacation, sick leave, and holidays)
• Hybrid work environment for most positions

Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended.
Element Fleet Management and its wholly owned subsidiaries are an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, gender identity, age, sex, sexual orientation, disability, national origin, Aboriginal/Native American status, protected veterans’ status or any other legally-protected factors. Disability-related accommodations during the application and interview process are available upon request. Should you require an accommodation with our hiring process please send an email to
talentacquisition@elementcorp.com or call (800) 665-9744

Please refer the Job description for details