Administrative Assistant

at  Encompass Health

Administrative Assistant
The Administrative Assistant supports the Hospital CEO. This position may also support other senior team members on special projects. The position helps plan and coordinate a variety of events and meetings for the hospital. In addition this person will:
Receive and screens visitors and/or telephone calls and appropriately notify the appropriate person
Takes and relays accurate messages, and answers routine inquiries
Performs a wide variety of word processing tasks to prepare correspondence, reports, charts, and graphs, which may be confidential in nature.
Coordinates meetings, conferences, travel arrangements, schedules appointments, and performs other duties related to maintaining the Supervisor’s calendar.
Establishes, maintains and updates record-keeping and filing systems; classifies, sorts and files correspondence, articles, reports, and other documents.
Attends meetings as requested in order to take, prepare, and distribute minutes to appropriate personnel. Opens, sorts, reviews and distributes mail.
Maintains an appropriate level of office supplies and keeps work areas well stocked.
Performs a variety of special projects, as requested, which relate to job responsibilities of immediate Supervisor and functional area.

QUALIFICATIONS

• High school diploma or equivalent preferred.
• Must be knowledgeable of Microsoft Office products.
• General office equipment such as telephone, copy machine, fax machine, calculator, computer.
• Type with speed and accuracy.
• 10-key preferred
• Ability to speak, read, write, and communicate effectively with all levels of personnel and with people in the community.
• Ability to coordinate, analyze, observe, make decisions, and meet deadlines in a detail-oriented manner.
• Ability to work independently without supervision.

Please refer the Job description for details