Administrative Assistant - Facilities

at  Anderson Strathern

An exciting opportunity has arisen for an Administrative Assistant based in our Edinburgh office reporting to the Facilities Supervisor.
This role will be working as part of a team to ensure that the departments mail, copying, files, etc are managed timeously.

• Processing of incoming / outgoing mail, copying, scanning, printing, filing and archiving
• Supporting and/or managing the preparation of bulk documentation, files, and bundles
• Using PDF Docs to put legal bundles together, paginating papers and reducing file sizes
• Providing reception cover and assisting with room set ups/clearing
• Monitoring stock levels of stationery items and ordering replacement stock as required
• Making hand deliveries and collections
• Coordinating matter closure and storage.
• Processing, retrieval, and management of documents in onsite and offsite storage.
• Managing electronic client records to facilitate record storage requirements.
• Assisting with Legal PA duties (including dictation, formatting and amending documents, raising invoices and completing Cashroom forms, etc)
• Assisting with ad-hoc departmental projects
• Working effectively and efficiently with other Facilities team members
• Managing office catering