Administrative Assistant

at  FAO

Job Posting: 11/Apr/2024
Closure Date: 02/May/2024, 4:59:00 PM
Organizational Unit: FRSAF - FAO Representation in South Africa
Job Type: Non-staff opportunities
Type of Requisition: PSA (Personal Services Agreement)
Grade Level: N/A
Primary Location: South Africa-Pretoria
Duration: Up to 11 months with possibility of extension
Post Number: N/A

MINIMUM REQUIREMENTS

• University degree in administration or equivalent.
• At least one year of relevant experience assisting project implementation and administration.
• Working knowledge of English (Level C) and limited knowledge of a second national language.
• National of South Africa or resident of the country with valid work permit.

TECHNICAL/FUNCTIONAL SKILLS

• Good knowledge of FAO or united national operations procedures is desirable.
• Competent in using Microsoft Office, Excel, formatting in Word
• Ability to work under pressure and meet deadlines.
  Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

• Provide administrative support to ensure timely implementation of project activities.
• Handle travel arrangements for all in country missions and support processing of travel claims.
• Proofread documents, prepare draft letters (notice of selection, invitations etc.) in accordance with FAO guidelines.
• Assist in all activities related to the preparation and organization of meetings & workshops, supporting all logistical aspects.
• Support the liaison with AHTs, mentors and workshop attendees with respect to travel and data re-imbursements.
• Maintain effective delivery follow-ups control tracking the delivery of goods and services.
• Support preparation of Casual Labour contracts for reimbursement of AHTs during work placements.
• Track completion of work placements.
• Assist in monitoring budget and project expenses.
• Support updating of project archives in the SharePoint.
• Support the project team in resolution of administrative matters.
• Undertake other related duties and duty missions when required.