Administrative Assistant - Finance (Canada Summer Job)

at  United Way British Columbia

QUALIFICATIONS & REQUIREMENTS

• High school supplemented by business and technology courses related to office administration
• Highly organized with good time management skills, including the ability to meet deadlines
• Process-oriented but ability to steward/nurture both internal and external relationships is important
• Proactive and solution-focused
• Strong communicator
• High attention to detail and ability to learn new systems and tools

ELIGIBILITY REQUIREMENTS

• You must be between 15 and 30 years of age
• You must be either a Canadian Citizen, Permanent Resident, or hold Refugee Status
• You must not have any family members working for United Way British Columbia

JOB PURPOSE

This role provides administrative support for Central Services and Finance. Duties include data entry, scanning and uploading documents, switchboard relief and general administrative support. This position is funded by the Canada Summer Jobs program and will work onsite at our Burnaby office for a period of 8 weeks. This role is well suited to someone who is looking to gain office experience.

DUTIES & RESPONSIBILITIES

• Performs data entry into the United Way CRM and Accounts Payable database.
• Ensures that information in the United Way database is correct and current
• Assists in maintaining, organizing, filing and scanning account paper files
• Assists with organizing and maintaining storage of files, onsite and offsite.
• Provides switchboard relief as required
• Liaises with other departments and United Way staff as required to obtain information to complete tasks

For success at United Way BC and in this role, certain demonstrable characteristics will be required:

• A commitment to building healthy, caring and inclusive communities, internally and externally
• Embodying the organization’s core values to be collaborative, compassionate, strategic, responsive, accountable and inspiring
• Ability to navigate ambiguity and comfortably operate in it
• Drive to succeed as an individual and as a team membe