Administrative Assistant

at  Fiqraa

REQUIREMENTS:

• High school diploma or equivalent.
• Previous experience in an administrative role or office environment.
• Proficiency in using computers and office software applications, including Microsoft Office (Word, Excel, Outlook).
• Strong communication and interpersonal skills, with the ability to interact professionally with individuals at all levels of the organization.
• Excellent organizational skills and attention to detail.
  Job Type: Full Time
  Job Location: Duba

• Answer and direct phone calls, emails, and other inquiries to appropriate individuals or departments.
• Greet and assist visitors to the office, ensuring they are directed to the appropriate person or area.
• Assist with scheduling appointments, meetings, and conferences, and coordinate logistics such as room bookings, catering, and equipment setup.
• Prepare and distribute correspondence, memos, letters, reports, and other documents as needed.
• Maintain office filing and document management systems, ensuring files are organized, up-to-date, and easily accessible.
• Assist with data entry, record-keeping, and database management tasks as required.
• Assist with ordering office supplies, maintaining inventory levels, and coordinating equipment maintenance and repairs.
• Assist with travel arrangements and expense reporting for staff members as needed.
• Provide administrative support to various departments and staff members as requested, including photocopying, scanning, and faxing documents.
• Perform other administrative tasks and ad-hoc projects as assigned by management.